Executive Administrator

19 hours ago

Calgary, Canada Trillium Advisory Group Full time

Do you excel at keeping operations running smoothly and efficiently? Are you experienced in managing accounting, HR, and administrative systems while maintaining impeccable attention to detail? Do you enjoy supporting a dynamic team and contributing to the success of a growing company? If so, we want to meet you.

We are seeking a highly organized and detail-oriented Executive Administrator to join our team. This pivotal role will support the operational and administrative needs of Trillium Advisory Group. The Executive Administrator will oversee various systems and processes, ensuring smooth daily operations and efficient support for our team.

**Key Responsibilities**:
Accounting & Financial Management:

- Manage the company's accounting system for monthly reconciliation, invoice creation, and financial reporting.
- Ensure accuracy and timeliness in financial records and reports.

Human Resources & Benefits Administration:

- Administer the HR system, including employee records and updates.
- Oversee time tracking and expense reporting systems to ensure compliance and accuracy.
- Manage the company’s benefits program, including enrollment, updates, and employee inquiries.

Office & Administrative Support:

- Act as a liaison between internal teams and external service providers.
- Support other administrative tasks as needed to enhance team productivity.

Travel Coordination:

- Serve as the flight coordinator for team members, booking travel arrangements efficiently and cost-effectively.
- Maintain accurate travel itineraries and ensure smooth coordination for trips.

**Qualifications**:

- Proven experience in an administrative or executive support role.
- Familiarity with accounting, HR, and time tracking systems (e.g., QuickBooks, Replicon, BambooHR, or similar platforms).
- QuickBooks experience is required
- An accounting certification is preferred
- Excellent organizational skills with a keen attention to detail.
- Strong interpersonal and communication skills.
- Proficiency in Microsoft Office Suite and other relevant software tools.
- Ability to handle confidential information with discretion.

**Why Join Us?**
- Be part of a collaborative and innovative team in a growing industry.
- Opportunity to contribute meaningfully to our operational success.
- Competitive salary and benefits package.

**About Trillium**

Trillium Advisory Group, a Zachry Group Company, provides specialized services and support in construction best practice deployment, process optimization, and digitalization to organizations or project teams that are looking to improve operational outcomes or project potential. Headquartered in Calgary, Alberta, Trillium colleagues support global project teams in their pursuit of project delivery excellence. Key areas of focus include data analytics, machine learning, Advanced Work Packaging, BIM, and digital twinning. Founded in 2018, Trillium has grown rapidly, quickly becoming recognized as an industry leader in construction advisory support.

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