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Contract & Estimating Coordinator

2 weeks ago

Scarborough, Canada D. Crupi & Sons Ltd. Full time

Working closely with the Estimating and Construction departments, this position is responsible for reviewing tenders, preparing supporting documentation for bids, and invoicing.

**Responsibilities**:

- Review and prepare contracts for execution.
- Execute contracts (i.e. request bonds, execute bonds for successful bids, obtain required signatures).
- Create/obtain all start-up documents for contracts issued to the Crupi Group (i.e. Form 1000, Certificate of Insurance, Notice of Projects, etc).
- Issue required paperwork for payments received by the company (Statutory Declarations, Full & Final release, letter of last supply, Form 6, etc.)
- Subcontractor management (i.e. prepare subcontractor contracts, maintain communication with subcontractors, obtain required documentation, ensure files are accurate and kept up-to-date).
- Collecting and managing paperwork from Subcontractors (Statutory Declaration, WSIB, Certificate of Insurance).
- Post and process Accounts Payable and Accounts Receivable invoices for contracts and subcontractors, including holdbacks.
- Order Paid Duty and program PVMS boards when required.
- Provide allocation for payment to accounts receivable department.
- Assemble start-up project packages for site trailers & for supervisors with all required documentation related to their specific projects.
- Assist with prequalifications.
- Assist the Estimating team with miscellaneous administrative tasks.
- Acts as a back-up to reception during lunch hour.

**Qualifications**:

- At least 2 years of related experience.
- Must have experience in the construction industry.
- Knowledge of construction contract law is an asset.
- Proficient with Microsoft Excel.
- Exceptional organizational skills.
- Ability to multi-task with multiple deadlines.
- Experience using Bid2Win is an asset.

**Job Types**: Full-time, Permanent

Work Location: In person