University Registrar

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**Job Requisition ID**:
2025-00544

**Time Type**:
Full time

**Employee Group**:
Staff

**Job Category**:
Administrative Management

**Employment Type**:
Permanent

**Department**:
Office of the Vice-President, Academic and Provost

**Hiring Range**:
$171,621.72 - $214,527.15

**Posting Information**:
The posting deadline for this position is September 30, 2025 at 11:59PM

**Primary Purpose**

Reporting to the Associate Vice-President, Strategic Enrolment Management (AVP-SEM), the University Registrar provides leadership and strategic direction to the University’s registrarial portfolio. Working in close partnership with the AVP-SEM, this role provides institutional leadership and advice to the University’s senior administration team and relevant academic bodies in areas such as admission and transfer credit assessment, strategic enrolment management, student financial aid and scholarships, academic records, systems management, enrolment, convocation, course and examination scheduling, and academic policy. The University Registrar is a voting member of Senate and a member of Executive Council.

The Registrar ensures that matters related to student records are handled with integrity and works collaboratively with constituents throughout the University to implement systems, policies and procedures that improve registrarial functions, thereby enhancing the student, faculty, and staff experience. Externally, the University Registrar maintains close relationships with relevant government agencies (including the Council of Ontario Universities), and with registrarial leaders at other universities.

**Key Accountabilities**

**Policy, Governance, and Compliance**
- Designs, monitors, interprets and enforces University academic policies in consultation with the Faculties to ensure compliance with relevant legislation.
- Provides expert advice to senior administration, Senate and Faculty committees on the development and revision of University policy as it relates to academic standards.
- Identifies, recommends, and advocates for legislative changes that support student access, enrolment management, and academic integrity.Positions the Office of the Registrar as a campus leader in advancing equitable access and reducing barriers for students across the entire student life cycle.
- **Enrolment Management and Student Access**
- Collaborates with the AVP-SEM, the Office of the Provost and the Office of Institutional Analysis & Planning to ensure accurate and timely enrolment reporting to the Ontario Ministry of Advanced Education and Skills Development (MAESD) and senior University leadership.
- Oversees financial aid and scholarship programs for incoming and current students, including the Ontario Student Assistance Program (OSAP), ensuring compliance with government regulations and optimizing institutional resources to support student success.
- Provides leadership to the team responsible for working towards meeting student financial needs while maximizing the use of the University’s financial resources and ensuring compliance with government and University regulations.Oversees and supports the University’s international student recruitment efforts, working collaboratively with campus stakeholders to expand reach and build global connections.
- **Registrarial Operations and Student Services**
- Provides client-focused service to students, faculty, and staff through clear policy guidance, streamlined procedures, and accessible communication.
- Collaborate with Faculties to harmonize academic and registrarial policies and practices, where appropriate, to improve efficiency and service consistency across the University.Demonstrates fiscal leadership by streamlining systems, leveraging technology, and prudently managing financial and human resources.
- **Systems, Data, and Process Improvement**
- Provides institutional leadership in the implementation of the new Student Information System, ensuring integration with enrolment, data governance, and reporting requirements.
- Safeguards the integrity of student records and data, implementing access, retention, and privacy policies in alignment with legislation and best practice.
- Establishes metrics and key performance indicators (KPIs) for the Office of the Registrar in collaboration with senior leadership.
- Measures and evaluates the effectiveness, efficiency, and quality of services and supports provided by the Office of the Registrar against these metrics and KPIs.Fosters a culture of continuous improvement by regularly