Corporate Services Coordinator

**INTRODUCTION**

Specialty Program Group Canada (SPGC) is a fast-paced insurance Managing General Agency (MGA) that provides innovative underwriting solutions for our network of brokers across Canada through our trade brands: Cansure, Beacon, i3 Underwriting, Totten Group, Anderson McTague & Associates, and Specialty Claims Canada. Our success as Canada’s largest MGA is based on our innovation, hospitality-level service, and living our values every day. We are a thriving, growing organization, providing stable and fulfilling careers for over 300 people across Canada.

SPGCanada.ca

**Job Overview**

This is an **in-office position** based in our **Vancouver office**.

**Key Responsibilities**:
**1. Office and Facility Coordination**
- Act as the primary point of contact for basic office maintenance and facility requests.
- Assist with coordinating access card activations and removals for staff and visitors.
- Help monitor general office cleanliness and hygiene, ensuring a welcoming workspace.
- Provide support during renovation projects or new lease transitions under the supervision of the Corporate Services Manager.
- Communicate building updates and notifications to staff as needed.

**2. Office Supplies and Vendor Coordination**
- Manage office supply inventory and place orders for the Vancouver and Toronto offices.
- Assist with invoice tracking and payments for services such as postage machines, storage security, UPS, and shredding services.
- Coordinate with vendors and escalate issues to the Corporate Services Manager as required.

**3. IT Support Assistance**
- Act as a point of contact for general office IT-related issues and escalate to the IT team as needed.
- Ensure that basic troubleshooting steps are communicated to staff before submitting tickets.

**4. Event and Meeting Coordination**
- Assist with logistics for in-office events, such as booking boardrooms, setting up AV equipment, ordering catering, and preparing the office space.
- Support larger event planning by coordinating quotes for venues and vendors, under the supervision of the Corporate Services Manager.
- Help organize travel and accommodation logistics for company events as requested.

**5. Administrative Support**
- Coordinate business card orders and respond to general employee and executive administrative requests.
- Support parking reservation processes and track executive parking arrangements.
- Assist with managing the office hotel booking app to ensure smooth booking processes.
- Help prepare PowerPoint presentations for internal meetings and town halls by updating templates and slides.
- Update and maintain the company event calendar to reflect upcoming activities and deadlines.

**6. Ad Hoc Tasks and Projects**
- Handle ad hoc administrative tasks and provide project support as needed.
- Build positive working relationships and collaborate effectively across departments.
- Demonstrate flexibility and adaptability to shifting priorities and timelines.

**Qualifications**:

- 1-2 years of related experience in office coordination, facility management, or administrative support.
- Strong customer service and communication skills.
- Tech-savvy with proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
- Experience with event and meeting coordination.
- Familiarity with vendor and inventory management is an asset.
- Ability to maintain professionalism in a corporate setting.
- Strong organizational skills and attention to detail.
- Demonstrated commitment to long-term career growth within the organization.

**We Offer**:
By joining Specialty Program Group Canada, you’ll become part of a rapidly growing company focused on providing innovative insurance solutions to support independent brokers in Canada. As a member of our team, you’ll benefit from:

- A dynamic, fast-paced work environment with boundless opportunities for professional growth;
- Ongoing skills development with subsidies for tuition and professional accreditation;
- The opportunity to take on challenging work and contribute your expertise, creativity and passion in meaningful ways;
- Flexible work arrangements;
- Extended health & dental benefits and company-matched RRSP contributions; and
- Competitive salary with potential for annual bonus.

**SALARY RANGE**

**APPLY NOW**

Pay: $40,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):
**Experience**:

- Office Administrative: 1 year (preferred)

Work Location: In person