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Jr. Project Coordinator

3 weeks ago

Edmonton, Canada GCS Group Full time

**Project Coordinator**

GCS is looking for a Jr. Project Coordinator to assist with HDD drilling projects based in Alberta.

The Jr. Project Coordinator is a collaborative team player, focused on the strategic objectives of the company through coordination of field and office activities, coordination of logistics, project management administration and documentation support.

**RESPONSIBILITIES**:
As the Project Coordinator responsibilities of this position include:

- Assist with the estimating, pre-planning and execution of various project
- Assist and coordinate with the Project Manager all aspects of managing the project
- Diligent with obtaining all daily/weekly reporting inputs from field team and subcontractors
- Work closely and have effective communications with the field personnel on the project to ensure all facets of the project are managed at maximum effectiveness and least cost
- Assist with the implementation of a site specific project health, safety and environment plan for each project
- Assist in the implementation of the project quality control plan for each project
- Assist with the management of all site documentation, ensuring that it is scanned / filed and distributed accordingly
- Attend and participate in all site meetings for safety, quality and client / subcontractor meetings as they arise
- Assist with the development of a project management plan - participate in and be accountable for its implementation
- Act as a support to various levels of project management personnel including but not limited to superintendents, other coordinators, surveyors and field engineers
- Ensure that all necessary resources including labour, materials and equipment to complete the work is available, well maintained where applicable and properly managed to ensure optimum performance
- Responsible for ensuring the project filing system is being utilized; ensure both a hard copy and electronic copy of all project documentation and correspondence is placed in the project files
- Assist with managing the project schedule such that milestone and completion dates are met
- Assist with the communication and liaise with superintendent(s), consultants, owners, contractors, subcontractors, suppliers, utility companies and any affected stakeholders as directed by the Project Manager
- Assist with carrying out purchase orders for various sites
- Assist with the review and sign-off of all subcontractor, supplier, material and job cost invoices prior to payment being made
- Measuring, calculating and/or compiling daily, weekly and monthly quantities correctly for productivity analysis, payment, costing and forecasting purposes
- Assist with the review and proper cost coding of daily time and equipment field sheets as well as daily truck haul cards and timesheets
- Assist with the preparation (where applicable), distribution and tracking of all project management construction documents
- Assist with documenting site activities and construction progress (diaries, written and oral correspondence, photographs, contract document logs, etc.)
- Manages project-related inquiries or escalations and provides appropriate responses in a timely manner
- Assist with proper project close-out by ensuring all commissioning and testing is completed as per the contract documents and the quality control plan, preparation and submission of as-built drawings and addressing ALL deficiencies in a timely manner
- Perform other duties as required by the Project Manager

**REQUIREMENTS**:

- 1+ years of project coordination experience
- Civil or Construction Engineering Technologist diploma or Engineering degree completed or in progress an asset
- Previous construction experience an asset
- Strong communication skills (solid written and verbal communication in English)
- Highly organized and proactive
- Ability to problem solve and make reasonable judgements based on data analysis

**SAFETY CERTIFICATIONS**:

- CSTS 2020 certificate required
- WHMIS 2015 required