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Administrator, Support Services

3 weeks ago

Scarborough, Canada Aecon Full time

What is the Opportunity?Faster. Smarter. Safer. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for an Administrator, Support Services to help us get there Reporting to the Project Services Team Lead, the Administrator is responsible for supporting our Utilities Procurement team in all purchasing related activities. This person will also ensure the timely receipt of goods in SAP, as well as tracking deliveries and return of rental equipment. This position acts as a liaison between offices and field workers and must possess strong knowledge of procurement policies and procedures as well as bookkeeping knowledge. What You'll Do Here: Assist with purchaser order adjustments.  Perform goods receipts in SAP upon delivery of goods and materials. Perform acknowledgment of services rendered by subcontractors in SAP. Manage rental trackers for tooling and equipment requirements. Real time resolution of price, delivery, account assignment, material and service-related exceptions. Maintains and organizes all related filing systems. Manages and maintains Purchase Card transactions. Manage invoice exception reports, find resolutions in order to remove obstacles and roadblocks from the procure to pay process. Maintain vendor account statements, ensure all invoices have been received and actioned. Maintain strong communication channel with the operations teams. General Tool Hound administration including uploading and maintaining test reports and certifications. Assist vendors/subcontractors with safety prequalification process. Other procurement administrative duties as required. Support the field for urgent purchases. Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging. What You Bring to the Team: Ability to work independently and as part of a team, exercising judgment and initiative and involves multi-tasking. Intermediate to Advanced level of Microsoft Outlook, Word, Excel. Strong understanding of basic bookkeeping practices relating to invoices and credits. Ability to ensure clean completion of three-way matching process. Strong organizational and time management skills. Strong ability to forge relationships both internally within different Aecon departments and externally with suppliers. Technical understanding of SAP and the procure to pay process. Ability to prioritize tasks and work under pressure. Independent thinker capable of taking initiative and finding solutions for challenges. Be a champion of inclusion and diversity.