Executive Coordinator

Kelly is hiring We are seeking a highly organized and proactive Executive Coordinator to support office staff in a fast-paced, dynamic environment. This role is responsible for providing comprehensive administrative assistance, ensuring smooth day-to-day operations, and serving as a key liaison between executive offices and internal teams. Key Responsibilities Manage calendars, schedule meetings, and coordinate travel and logistics for senior leaders. Prepare meeting materials, take minutes, and track follow-up actions. Handle incoming correspondence, prioritize requests, and ensure timely responses. Organize logistics for meetings, workshops, and events. Greets visitors and customers and manages the reception area, including issuing and collecting access cards. Acts as liaison between employees and any outside contractors. Assists with administrative procedures such as calendar management, invoice processing, and filing. Mail and courier pick-up and inter-office delivery. Facilities Management Processes requests for sending mail and packages using Canada Post and courier services. Ensures IT equipment is in proper working order and available for use (including meeting rooms). Maintains physical space, ensuring a safe, clean, and functional environment. Fulfills OH&S requirements as needed. Serves as the primary point of contact when a service provider requires access to an FCC office to fulfill work order requests. Ensures safety standards are followed throughout the facility. Maintains inventory of office supplies; reorders as needed. Performs other related duties as assigned. Qualifications Proven experience in administrative or executive support roles. Strong organizational and time management skills. Excellent written and verbal communication abilities. High level of discretion and professionalism. Proficiency in Microsoft Office and enterprise systems. Ability to multitask and adapt to changing priorities. Work Schedule: Full-time, standard business hours. Compensation & Benefits: Competitive hourly rate starting at $28-34/hr. If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further, and apply today   Why Kelly®? As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined. About Kelly® At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world. Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known.   As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.Get a complete career fit with Kelly®. You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career. About Kelly Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.