Registration/Scheduling Clerk, Shared Clinics

7 days ago

Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time
Click here to apply as an internal applicant.Company : IWK Health

Req ID: 199198 
Department/Program: Admitting & Registration-Shared Clinics, Medicine, Quality & Safety 
Location: Halifax  
Type of Employment: Permanent Hourly FT (100% FTE)  x 1 position(s)
 Start Date: 03/23/2025
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $23.3519 - $25.3918 /hour
Closing Date: March 25, 2025 (Applications are accepted until 23:59 Atlantic Time)

 

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other's talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

 

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi'kma'ki, the unceded and ancestral territory of the Mi'kmaq people. Working in Mi'kma'ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Supervisors of Health Information Services, the Registration/Scheduling Clerk is responsible for the timely patient registration and processing, as well as for the scheduling of physician clinic time, both on a requested basis and discretionary basis. responsibilities include, but are not limited to: accurately entering patient information into Meditech; completing various health forms and consents as required; assisting with quality audits and/or corrections; liaising with various departments within the health centre, other health centres, appointments; receiving and relaying messages via phone and fax; scanning and archiving; copying and mailing information to clients and physicians; maintaining supplies; obtaining charts from Health Records; training new staff as required; other related duties.

Hours of Work

7 hour shifts; Weekdays with availability for evenings as required

Your Qualifications


• Minimum High School Diploma or GED required.

• Completion of a recognized business/secretarial program an asset

• Previous experience in a similar role preferred.

• Demonstrated accurate keyboarding and data entry skills required. Testing may be conducted on short-listed candidates and results will be factored into the candidate's overall suitability for this position.

• Demonstrated organizational, analytical, time management, interpersonal and communication skills required.

• Knowledge of medical terminology required.

• Competencies in other languages an asset; French preferred.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals  bargaining  unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

 

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant. 

  • Registration/Scheduling Clerk, Shared Clinics

    5 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Registration/Scheduling Clerk, Shared ClinicsReq ID: 199198Department/Program: Admitting & Registration-Shared Clinics , Medicine, Quality & SafetyLocation: HalifaxType of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)Start Date: 03/23/2025Union Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $23.3519 - $25.3918...

  • Registration and Scheduling Specialist

    3 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    The RoleThe Registration/Scheduling Clerk is responsible for timely patient registration and processing, providing general clerical support to team members located in the MDATU area, assisting clients and staff as required, and scheduling of clinic appointments.This position is focused within the MDATU, but the clerk will occasionally share...

  • Registration/Scheduling Clerk, Chest Clinic

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 198818Department/Program: Chest Clinic, Children's Surgical & Critical CareLocation: HalifaxType of Employment: Temporary Hourly FT short-assignment (80% FTE) until x 1 position(s)Start Date: ASAPUnion Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $23.3519 - $25.3918/hourClosing Date: March 16, 2025 (Applications are...

  • Registration/Scheduling Clerk, MDATU

    5 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Company : IWK Health Req ID: Department/Program: MDATU , Children's Medical Care Location: Halifax Type of Employment: Permanent Hourly FT ( % FTE) x 1 position(s) Start Date: ASAP Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit...

  • Scheduling and Registration Clerk

    4 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About Us:IWK Health is a proud employer that values diversity and inclusion. We recognize each other's talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are committed to creating a safe and supportive space of equity and...

  • Registration/Scheduling Clerk, MDATU

    2 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 194423Department/Program: MDATU, Children's Medical CareLocation: HalifaxType of Employment: Temporary Hourly FT long-assignment (100% FTE) for 12 months x 1 position(s)Start Date: 20 January 2025Union Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $23.3519 - $25.3918/hourClosing Date: 1 January 2025 (Applications are...

  • Registration/Scheduling Clerk

    3 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 196360Department/Program: Orthopaedic Clinic/Team, Children's Surgical & Critical CareLocation: HalifaxType of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)Start Date: ASAPUnion Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $23.3519 - $25.3918/hourClosing Date: February 10, 2025 (Applications are accepted until...

  • Registration/Scheduling Clerk, MDATU

    7 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    Click here to apply as an internal applicant.Company: IWK Health Req ID: 199220 Department/Program: MDATU, Children's Medical Care Location: Halifax   Type of Employment: Temporary Hourly FT long-assignment (100% FTE) for 12 months x 1 position(s) Start Date: ASAPUnion Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation:...

  • Registration/Scheduling Clerk, Neurology

    3 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 197506Department/Program: Neurology Clinic/Team, Children's Surgical & Critical CareLocation: HalifaxType of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)Start Date: ASAPUnion Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $23.3519 - $25.3918/hourClosing Date: March 2, 2025 (Applications are accepted until 23:59...

  • Registration/Scheduling Clerk, Children's Heart Centre

    3 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Registration/Scheduling Clerk, Children's Heart CentreReq ID: 196908Department/Program: Cardiology, Children's Surgical & Critical CareLocation: HalifaxType of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)Start Date: ASAPUnion Status: NSGEU Off & Cler, Admin Professionals Bargaining UnitCompensation: $23.3519 - $25.3918/hourClosing Date:...

  • Clinical Scheduling Coordinator

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityThe Registration/Scheduling Clerk will be responsible for timely patient registration and processing.Providing general clerical support to members of the Respirology Team, assisting clients and staff as required.Scheduling of clinic appointments, both on a requested and discretionary basis.

  • 3 Days Left Registration/Scheduling Clerk, MDATU

    3 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Job Title: Registration/Scheduling ClerkLocation: Halifax, Nova ScotiaDepartment/Program: MDATU, Children's Medical CareDuration: Temporary Hourly FT long-assignment (100% FTE) for 12 monthsHours of Work: Monday – Friday 8:30am – 4:30pmJob Summary:We are seeking a detail-oriented and organized Registration/Scheduling Clerk to join our team at the IWK...

  • Registration/Scheduling Clerk, ENT

    6 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    Click here to apply as an internal applicant.Company : IWK Health Req ID: 199367 Department/Program: Admitting & Registration - ENT, Medicine, Quality & Safety Location: Halifax   Type of Employment: Temporary Hourly FT long-assignment (100% FTE) until 03/23/2026  x 1 position(s) Start Date: 03/23/2025Union Status: NSGEU Off&Cler, Admin...

  • Patient Scheduling Coordinator

    5 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the JobThe Registration and Scheduling Clerk plays a vital role in ensuring the smooth operation of the Orthopaedic Clinic by managing patient schedules, performing timely registrations, and processing appointments. This position requires strong communication skills, attention to detail, and ability to work effectively in a fast-paced environment. If...

  • Patient Registration Coordinator

    5 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About IWK Health:IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care to patients across the Atlantic region. Our team of approximately 4000 employees, physicians, volunteers, and learners work together to provide high-quality care and services to our patients and communities.Job...

  • Orthopaedic Clinic Registrar

    5 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Job SummaryThe Registration and Scheduling Clerk is responsible for the efficient management of patient flow and registration processes in the Orthopaedic Clinic. This key role ensures that patients receive high-quality care in a timely manner while maintaining accurate records and adhering to established protocols. If you are a results-driven professional...

  • Clinical Support Specialist

    5 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the Role:IWK Health is a leading health sciences centre in Halifax, Nova Scotia, providing tertiary and primary care to patients across the Atlantic region. We are seeking an experienced Registration/Scheduling Clerk to join our team.Key Responsibilities:The successful candidate will be responsible for patient registration and processing, as well as...

  • Dental Clerk, Dental Clinic

    5 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 198820Department/Program: Dental Clinic , Children's Surgical & Critical CareLocation:HalifaxType of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)Start Date: ASAPUnion Status: NSGEU Off&Cler , Admin Professionals Bargaining UnitCompensation: $ 23.3519 - $ 25.3918 /hourClosing Date: March 19, 2025 (Applications are accepted until 23:59...

  • Administrative Support Specialist

    5 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityReporting to the Manager, Ambulatory Surgical Care, and under the direction of the Clinical Leader, the Registration and Scheduling Clerk is responsible for patient scheduling, timely registration, and processing of patients with appointments in the Orthopaedic Clinic. Key responsibilities include:• Registering patients for the...

  • Clinical Development Specialist

    4 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    The IWK Health is a respected academic health sciences centre that provides tertiary and primary care for children, youth, adults, and families across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia.The OpportunityAs a Clinical Mentor, you will support the professional...