Administrative Support V

3 days ago

Grande Prairie, Canada Alberta Health Services Full time

Your Opportunity:The Administrative Assistant provides comprehensive administrative support and reports directly to the Manger of North Zone Medical Affairs. The position acts as a resource to other administrative support staff within the portfolio or office by providing advice and assistance on Action Requests and on writing correspondence for the North Zone. The Administrative Support may carry-out routine administrative special projects. Responsibilities and Activities: Maintain calendars, email inboxes, schedule appointments and make travel arrangements. Records and file management. Research and prepare background material for meetings. Agenda preparation and minute taking. Respond directly to day-to-day administrative inquiries. Compose memos and letters and proof-read prepared correspondence for accuracy, grammar and proper format. Review, track and organize incoming/outgoing correspondence to identify priority items and respond to requests/complaints. Research information from a variety of sources in order to respond to Action Requests. Track outstanding action requests. Respond to a variety of internal and external requests, prepare portfolio or department response. Remain aware of current issues by attending management meetings, providing support on initiatives and following up on action items arising from the meetings. Order office supplies. Payroll. In addition to a competitive rate of pay, AHS currently has a Remote Retention Allowance in place to an annual maximum of $3,000. This allowance is non-pensionable and is payable on an hourly basis for all hours paid at the basic rate of pay.Description: As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. Required Qualifications: Completion of post-secondary education ( certificate in office or business administration).Additional Required Qualifications: A minimum of a high school completion plus four years progressively responsible related experience will be considered. In addition, the incumbent would ideally possess a record of accomplishment in the following areas: Considerable working knowledge of Alberta Health Services systems and processes. Considerable working knowledge of legislation, policies and processes and general office policies and procedures. Expert working knowledge of office software databases (Outlook, Excel, Word) in order to respond to action requests, and to prepare and edit correspondence, and respond to stakeholder inquiries. Ability to take clear and concise minutes. Excellent knowledge of political sensitivities and the diverse interests of diverse stakeholders; and of financial policies, as well as of legislation governing Freedom of Information and Privacy (FOIP), financial and human resource information systems and expense claim system is essential. Excellent written and oral communication skills.Preferred Qualifications: Previous Medical Affairs and high-end administrative functioning experience are assets.

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