Security Compliance Coordinator

Founded in 2000 by three former Royal Canadian Air Force (RCAF) CF-18 fighter pilots who identified an opportunity to improve military readiness training, Top Aces has since established itself as the world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC) training. We pride ourselves on our unblemished safety record, having flown an industry leading 130,000+ hours of operational training without accident in support of customers worldwide, including Canada, the U.S., Germany, and multiple other NATO allies and international partner nations. Our vision is to be the most trusted provider of innovative defense training solutions, continuously elevating standards in an industry where "Experience Matters." This commitment to innovation and technology ensures we remain adaptable, training allied militaries to succeed against evolving threats. Top Aces’ dynamic team contributes to delivering on our purpose of training the next generation of combat leaders by living our values of Service, Integrity, Excellence, and Together every day Join our team Essential Duties and Responsibilities Key Responsibilities: 1) Contract Security Program (CSP) Compliance Coordinate organization and personnel security screening in accordance with PSPC requirements; track clearances, expiry dates, and changes to Key Senior Officials (KSOs). Administer facility security clearance and document safeguarding capability, ensuring alignment with the current Contract Security Manual (CSM). Support bid and contract activities by validating Security Requirements Checklists (SRCLs), ensuring prime/subcontractors meet screening levels before award/work commences, and maintaining proof of compliance. Develop and maintain site safeguards (secure storage, transmission, destruction of sensitive information/assets; visitor management; incident reporting) per CSP guidance. Liaise with PSPC/Industrial Security Program on screening requests, status updates, and clause interpretation; maintain audit‑ready records in accordance with the CSM. 2) Controlled Goods Program (CGP) Compliance Support the Designated Official (DO) in implementing and maintaining the company’s CGP Security Plan, including procedures for access control, monitoring, safeguarding, and transfer of controlled goods and related technical data. Coordinate mandatory security assessments for owners, authorized individuals, officers/directors, employees, temporary workers, visitors, and students—as applicable—using current CGP forms and instructions. Manage registration/exemptions: track CGP registration status, exemptions (visitors/temporary workers/international students), renewals, and amendments; maintain required records and training documentation. , Prepare for and support CGP inspections, maintain evidence of compliance (records of controlled goods, assessments, training, briefings, breach reports), and coordinate corrective actions. Ensure adherence to Controlled Goods Regulations (SOR/2001‑32), including DO duties, security assessments, exemptions, and suspension/revocation considerations. 3) Governance, Training, and Continuous Improvement Draft and update policies, SOPs, and work instructions covering CSP/CGP processes, subcontractor due‑diligence, and secure handling of sensitive information and controlled goods. Deliver onboarding and periodic training/briefings for employees and contractors on CSP/CGP obligations, secure handling, incident reporting, and export control awareness. Monitor regulatory changes and best practices (e.g., updates to CSM, SRCL usage, CGP forms/guidelines), and recommend program enhancements. Participate in incident management: investigate suspected breaches, coordinate notifications to PSPC (CSP/CGP), and implement remediation/preventive actions. Partner with Legal/Trade Compliance and IT on data protection controls for controlled technical data (including digital repositories and cloud considerations consistent with CGP safeguards). Key Competencies Compliance mindset; meticulous record‑keeping Ability to interpret regulations and translate them into practical procedures Confidentiality, discretion, and integrity Cross‑functional collaboration with Procurement, HR, IT, Engineering, Legal Problem‑solving under time constraints (bids, onboarding) Education and/or Work Experience Requirements: Required Strong communication skills in both English and French Post‑secondary education in Security Management, Criminology, Law, International Trade, or related field; equivalent experience considered. (Role-specific, not a statutory requirement.) 2–5 years of hands‑on experience in Canadian government contract security compliance and/or controlled goods compliance. (Role-specific.) Working knowledge of PSPC Contract Security Program, Contract Security Manual, Security Requirements Checklists (SRCLs), and Controlled Goods Regulations. Experience coordinating personnel security screenings and CGP security assessments, maintaining audit‑ready records, and supporting inspections. Preferred Experience supporting a Designated Official (DO) or acting as alternate for CGP. Familiarity with export controls (e.g., Defense Production Act Schedule, Export Control List Groups 2; basic ITAR awareness) in the context of CGP registrants. Understanding of secure handling for digital technical data (e.g., access control, logging, data segregation) aligned to CGP security plan expectations. Occupational Health and Safety: Employees are responsible for: Working in compliance with Occupational Health and Safety acts and regulations Following safe work practices and procedures and using safeguards and personal protective equipment Reporting hazards (such as unsafe situations and activities) to their supervisor immediately Security Clearance Requirements/ CGP / ITAR: Position requires Level II clearance with the Canadian Government and the ability to gain access to the Canadian Controlled Goods Program By joining Top Aces, you will find: A work environment in which service, integrity, excellence and teamwork are highly valued; Opportunities for development and growth; Multidisciplinary and multicultural collaboration at a local and global level; A flexible schedule; Attractive benefit plan. Come share your passion with us Here, you’ll be encouraged, empowered, and challenged to be your best self. Equal Employment Opportunity At Top Aces, all employees are welcome regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability or age. The masculine form may be used in this job description solely for ease of reading but refers to men, women and gender diversity. #LI-LS1#LI-Hybrid