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Sechelt, Canada Shishalh Nation Full timeAll Jobs • Executive Assistant – Governance and Culture Division Executive Assistant – Governance and Culture Division Company The swiya of the shíshálh people lies between Queens Reach in Jervis Inlet and Howe Sound on the south coast of British Columbia. Historically there were four main settlements at kalpilin (Pender Harbour), ts’unay...
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Sechelt, Canada Shishalh Nation Full timeAll Jobs • Executive Assistant – Governance and Culture DivisionExecutive Assistant – Governance and Culture DivisionCompanyThe swiya of the shíshálh people lies between Queens Reach in Jervis Inlet and Howe Sound on the south coast of British Columbia. Historically there were four main settlements at kalpilin (Pender Harbour), ts’unay (Deserted...
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Sechelt, Canada Shishalh Nation Full timeAll Jobs • Executive Assistant – Governance and Culture DivisionExecutive Assistant – Governance and Culture DivisionCompanyThe swiya of the shíshálh people lies between Queens Reach in Jervis Inlet and Howe Sound on the south coast of British Columbia. Historically there were four main settlements at kalpilin (Pender Harbour), ts’unay (Deserted...
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Executive Assistant: Governance
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Sechelt, Canada Shishalh Nation Full timeA First Nations Community Organization located in Sechelt is seeking an Executive Assistant for their Governance and Culture Division. This role requires providing high-level administrative support, coordinating events, and acting as a liaison between leadership and community members. The ideal candidate should have extensive administrative experience,...
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Executive Assistant – Governance and Culture Division
2 weeks ago
The PositionThe shared Executive Assistant provides high-level administrative, coordination, and communication support to both the Governance Division and the Culture, Language, and Recreation Division. This dual-role position ensures seamless workflow, scheduling, and documentation across two critical divisions of the shíshálh Nation. The Executive Assistant will act as a central liaison between leadership, staff, Council, community members, and external partners, ensuring that governance and cultural initiatives are supported with efficiency, professionalism, and cultural integrity.The Candidate:Administrative and Clerical SupportProvide executive-level administrative assistance to both Division Managers.Draft, edit, and format correspondence, reports, presentations, briefing notes, and meeting documents.Maintain accurate filing systems (electronic and hard copy) aligned with organizational policies.Manage confidential information with discretion and integrity. Scheduling and Calendar ManagementCoordinate and maintain calendars for both Division Managers.Schedule internal and external meetings, including preparing agendas, taking minutes, and following up on actions.Balance competing priorities between Governance and Culture divisions. Meeting and Event CoordinationOrganize and support Council-related governance meetings, cultural programming meetings, and interdepartmental sessions.Arrange logistics for cultural events, workshops, and governance-related forums.Support travel arrangements and expense reporting for both divisions. Communication and LiaisonServe as the first point of contact for inquiries directed to the Governance and Culture divisions.Communicate respectfully with community members, Elders, staff, and external organizations.Coordinate internal and external communications to ensure consistency in messaging. Records and DocumentationPrepare, review, and distribute minutes, action items, and tracking documents.Ensure proper record-keeping of cultural and governance documents, following shíshálh Nation protocols.Maintain confidentiality of Council, community, and employee information at all times. Support for Governance and Culture InitiativesAssist with drafting policies, briefing materials, and reports for both divisions.Provide administrative support for cultural programming, including language revitalization, events, and recreational activities.Support cross-division collaboration to ensure governance processes and cultural programming are integrated and aligned. Other DutiesParticipate in internal or external committees as required or assigned.Other duties as required and assigned. Qualifications, Skills and Abilities:Minimum EducationAdministration, Legal Assistant or Business Administration Certificate or equivalent; Diploma preferred.Certification in Local Government Administration or equivalent work experience preferred. Minimum ExperienceFive (5) years of senior executive administrative experience in supporting a senior executive, preferably within a First Nations environment. Experience working with various office systems and equipment.Experience working with Indigenous people, organizations and communities.A minimum typing and transcribing speed of at least 40 wpm.An acceptable Criminal Record Check is required.Valid Driver’s License and access to a reliable car. Knowledge RequirementsKnowledge of shíshálh Nation programs and services.Ability to be aware of and understand the Nation Self-Government Agreement, Constitution, Community and Strategic Plan is a must.Knowledge of First Nation structures, service delivery and customs and traditions.Respect for, sensitivity towards, as well as knowledge and understanding of the shíshálh Nation culture andtraditions.Knowledge of best practices in administration processes. Special SkillsProficient in computer skills with MS Office SoftwareExcellent planning and organizational skillsExcellent interpersonal and customer service skillsExcellent conflict-resolution and problem-solving skillsExcellent verbal and written communication skillsExcellent administrative and research skillsAbility to accurately and efficiently record and develop meeting minutesAbility to develop high-level professional documentsAbility to manage multiple priorities and work in a fast-paced environment Ability to work independently and within a team environmentAbility to meet deadlines and work flexible hoursAbility to display a positive, helpful attitudeAbility to maintain and work with confidential and sensitive information
