Document Support Specialist

2 weeks ago

Etobicoke, Canada business Full time

Job descriptionHireArt is helping our client hire a Document Support Specialist to join its Procurement and Logistics team.In this role, you will support the creation, accuracy, and ongoing maintenance of critical internal documentation across the organization. You will work closely with cross-functional teams to ensure that processes, policies, and compliance documents are accessible, up-to-date, and aligned with company standards.The ideal candidate is an organized and detail-oriented professional who thrives in a fast-moving environment, enjoys structured documentation work, and wants to contribute to operational excellence within a growing global company.As a Document Support Specialist, you'll:Create, update, and maintain internal documentation, templates, and process guides across multiple business functions.Ensure all documents meet company standards for branding, formatting, clarity, and version control.Partner with subject matter experts to gather content, clarify requirements, and publish updates.Maintain document repositories and knowledge bases in tools such as Notion, Google Workspace, and internal platforms.Support Procurement and Logistics teams by documenting workflows, vendor processes, onboarding materials, and compliance requirements.Ensure documentation is audit-ready and aligned with internal controls and regulatory expectations.Track document revisions, approvals, and publication cycles.Support cross-functional projects that require structured documentation or procedural guidance.Requirements3+ years of experience in documentation support, content management, administrative coordination, or a similar roleExceptional attention to detail and the ability to structure information clearly and logicallyStrong written and verbal communication skills with the ability to collaborate with technical and non-technical teamsExperience maintaining documentation repositories (e.g., Google Workspace, Notion, Confluence, SharePoint)Ability to work independently, prioritize effectively, and manage multiple documentation workflowsComfortable working in a dynamic, fast-changing environmentStrong writing, formatting, and editing skillsTeam-oriented mindset with a proactive approach to process improvementPreferred Qualifications:Experience in a technology, engineering, logistics, or manufacturing environmentExposure to procurement or supply-chain documentation processesExperience supporting audit preparation or compliance documentationBenefits:Pre-tax commuter benefitsEmployer (HireArt) subsidized Healthcare BenefitsFlexible Spending Account for healthcare-related costsHireArt covers all costs for short- and long-term disability and life insurance401k packageCommitment: This is a full-time, 1-year contract position (with the possibility of extension) staffed via HireArt. It will be onsite and available to candidates local to the Austin, TX area.HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas.

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