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School Administrative Assistant
2 weeks ago
The School of University Arts and Sciences and Mir Centre for Peace invite applications for a School Administrative Assistant. The successful applicant will have the education and experience to provide secretarial, administrative and project support for the UAS school chair and program coordinators, the Mir Centre for Peace chair, and the dean. The School Administrative Assistant is the primary contact for the School of University Arts and Sciences and, as such, the position requires proactive planning, strong judgement, and independent thinking. Main Duties and Responsibilities Provide school administrative support, including: liaise between dean, school chair, program coordinators, and faculty; respond to inquiries from staff, students, program partners, and the public; advise prospective applicants on admissions requirements and program information; support school chair with daily operations of school programs; assist school chair with managing student issues, including academic and behavioural violations; coordinate meetings, appointments, and events, including scheduling, invitations, preparation of agendas and minutes; support chairs to manage program advisory committees and the Mir Advisory Council; brief the dean and chairs on upcoming events, requirements, and commitments; help coordinate program reviews, instructor evaluations, and personnel information; assist with onboarding new faculty and office space set up; maintain school documents, such as program policies, course outlines, class schedules, and distribution lists; provide clerical support, including filing system set up and maintenance; liaise with internal and external services in organizing events; prepare correspondence, forms, invoices, and other related documentation; book travel arrangements and process expense claims; reconcile credit card accounts; assist in the design and maintenance of websites related to the schools; create promotional materials to market school programs (posters, handouts, event listings, video content); perform other related duties as assigned. Skills, Knowledge, and Abilities Keyboarding at 60 wpm Proficient in OneDrive, SharePoint, and Microsoft 365 applications (including Teams, Forms, Word, PowerPoint), with advanced skills in Excel and Unit 4 ERP preferred Knowledge of Selkirk College admission and registration procedures and related college policies Excellent interpersonal, written, and verbal communications skills Excellent organizational skills and the ability to set priorities amid conflicting demands Ability to work independently and as a member of a team Ability to show initiative and introduce creative and innovative approaches to effectively support both project work and day-to-day work Excellent attention to detail, and Ability to maintain confidentiality. Education and Experience High School Graduation, plus completion of a Diploma in an Office Administration, Business or related Program with a word processing or accounting option. Minimum 3-years related experience. This is a temporary, full-time (100%) position, covering a leave, commencing March 1, 2026, and ending November 1, 2027, or upon the return of the incumbent. Salary will be Pay Grade 8, $33.38 per hour in accordance with the PPWC Collective Agreement. ------------------------------------------------------------------------------------------------------------------------------------------- Please be advised that only job postings listed on the official Selkirk College Careers page at careers.selkirk.ca, or on designated Selkirk College bulletin boards, should be considered current and active. Third-party recruitment websites may display outdated or expired postings without the knowledge or authorization of Selkirk College. To ensure your application is considered, you must apply directly through the Selkirk College Careers page.
