Program Officer

Follow us on Posting Reason:New PositionJob Type:EmployeeAnticipated Duration in Months (for contracts and temporary assignments):6Job Family:Administrative Support# of Open Positions:1Faculty/Service - Department:Outreach OfficeCampus:Main CampusUnion Affiliation:SSUODate Posted (YYYY/MM/DD):2026/01/12Applications must be received BEFORE (YYYY/MM/DD):2026/01/23Hours per week:35Salary Grade:SSUO Grade 07Salary Range:$59,038.00 - $74,574.00About Student Affairs: Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events, we provide extensive recreation program opportunities and varsity sports activities, we run an innovative career development and experiential learning program and much more  There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.Position purpose: Responsible for executing logistical activities related to the delivery of programs within a faculty, service or research environment, including but not limited to courses, workshops, training and events, while ensuring smooth and efficient operations and an exceptional client experience. Coordinates elements of physical and material resources, including arrangements with third-party providers and other uOttawa services. Performs routine financial transactions, routine communications and other administrative support functions related to program delivery. May be required to execute logistical activities for special projects within the scope of the overall program.In this role, your responsibilities will include:Program Operations: Performs a variety of operational functions related to ongoing program delivery in the context of a service, academic sector, or in a research environment. Performs routine administrative and financial functions. Executes all operational activities around program delivery efficiently and within budget. Troubleshoots unanticipated complications within the scope of program execution and implements creative solutions to ensure operational continuity. Maintains accurate records for key historical data and program metrics.Client Service and Communications: Acts as communication liaison between program management, clients, contributors, experts and other stakeholders in order to ensure the effective sharing of critical information related to the program components under his or her area of responsibility. Ensures that accurate and clear information related to the program, deadlines, and requirements is consistently available and updated. Addresses client feedback, escalates more complex areas of concern to program management, with the goal of favouring service excellence.Activity and Event Registration: Handles registration related to ongoing participation in program offerings. Plans and executes efficient participant registration and all related follow-up for special events. Handles other routine activities in support of the smooth execution of program events within the scope of the program.Resource Coordination: Administers accurate inventories of resources required for program delivery. Contributes to the overall planning for all program offerings by projecting resource requirements for program cycles, including material and space requirements.Reporting: Provides a variety of reports to management in support of program planning and continuous improvement initiatives. What you will bring:Post-secondary education in administration, or an acceptable combination of education and experienceMinimum of 3 years’ relevant experience in administrative coordinationBilingualism – French and English (spoken and written)Demonstrated experience in client serviceExperience working in a postsecondary institution or other complex organization is an assetSkills in the use all Microsoft Office softwareSkills in the use of web content management applications is an assetStrong organizational abilities and consistent attention to detail in a fast-paced environmentAbility to produce high quality work in an environment with multiple strict deadlinesStrong interpersonal and communication skillsDemonstrated success working in a team settingAbility to occasionally work outside of normal office hoursAbility to occasionally travel outside of the regionPrior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.