Summer Camp Administrator

1 day ago

Toronto, Canada Ontario Camps Association Full time

Job Posting Summer Camp Administrator Summer Camp Administrator- Camp Tanamakoon Reports To: Ownership and Senior Director Employment Type: Seasonal- May- August with potential to extend into the Fall Location: Camp Tanamakoon, Algonquin Park Position Overview The Summer Camp Administrator is responsible for the smooth and efficient operation of the camp office and administrative systems. This role supports the Ownership, Senior Director, staff, parents, and campers by managing communication, records, logistics, and daily office functions. The Administrator ensures that camp runs in an organized, professional, and camper-focused manner. Key Responsibilities Administrative & Office Management Maintain camper and staff records, files, and databases (registration, health forms, travel forms). Manage phone, email, and in-person communication with parents, visitors, and staff. Keep invoices, bills and receipts in order to be given to Tammy in Oakville Coordinate petty cash as directed. Coordinate mail, supplies, deliveries, and inventory for camp programs. Ensure confidentiality and secure handling of sensitive information. Communication & Parent Relations Provide timely updates and information about camp policies, schedules, and camper needs. Support parent communications through phone calls and emails Staff Support Assist with bus scheduling, camper and staff travel planning and execution. Maintain records of staff certifications and compliance requirements. Monitor staff paperwork- tax documents, certifications, contracts, pay roll Program & Logistics Support Coordinate camper transportation lists. Assist in organizing special events, day trips, and visitor coordination. Works with head of maintenance to plan daily boat trips, trucking trips Monitor office supplies and ensure the camp office runs efficiently. Assist Section leaders with cabin placements (spring) Qualifications Strong organizational and time-management skills. Excellent written and verbal communication. Proficiency in office software (Microsoft Office, camp-specific software). Ability to learn new software quickly. Strong typing and data-entry skills Ability to handle confidential information with professionalism. Experience in administration, customer service, or camp settings preferred. Ability to work independently, remain calm under pressure, and adapt to changing priorities. Working Conditions Fast-paced office environment within a camp setting. Seasonal, with extended hours during peak camp operations. Involves both desk work and interaction with campers, parents, and staff. Core Competencies Organization & Accuracy – Maintains detailed, reliable records and systems. Communication & Customer Service – Builds positive relationships with parents, staff, and campers. Adaptability – Stays flexible in a dynamic camp environment. Team Support – Provides reliable support to directors and staff teams. Salary Room and Board provided at no additional cost Competitive Salary based on experience and qualifications 900.00-1100.00 per week

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