Executive Assistant

Description EXECUTIVE ASSISTANT, EMERGENCY FIRST RESPONSE TEAMReference #:2026-8Strong. Proud. Uplifting.At Ornge, we believe that ordinary people can do extraordinary things.Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care. We are excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers.Discover Ontario, Canada, and an exciting career with Ornge.Position TitleExecutive Assistant Reports ToDirector, Emergency First Response TeamDepartment/SectionParamedic OperationsEmployment StatusPermanent Full TimeTargeted Salary Range$51,843.75-$61,563.71Work ModeHybrid (2-3 Days Per Week)LocationCan be located in Thunder Bay, Sudbury or TimminsHours of Work37.5Posting Open DateJanuary 19, 2026Posting Close DateFebruary 2, 2026The targeted salary range is supplemented by a competitive total rewards package. The salary offered to the successful candidate will consider a wide array of factors such as the individual’s skillset, level of experience applicable to the role and internal equity considerations.Uplifting Your Career at OrngeOrnge is guided by three priorities: a commitment to caring for patients; significantly improving transparency and accountability; and efficiency and performance. Within this context, the Executive Assistantis responsible for coordinating and supporting the day-to-day administrative and operational activities of the Director. This role ensures effective, efficient, and confidential workflow management, acting as a key point of contact between the Director, internal teams, and external stakeholders.Responsibilities:Coordinate and support the daytoday operations of the Director, including proactive calendar and schedule management;Serve as the primary point of contact for internal and external stakeholders interacting with the Director;Manage the Director’s workflow by reviewing requests, ensuring appropriate documentation, and following up on approvals and action items;Track projects, documents, and workflow processes to ensure timelines, priorities, and deadlines are met;Draft, edit, and format correspondence, reports, policies, presentations, and other materials requiring a high degree of confidentiality and discretion;Organize and coordinate meetings, events, and travel arrangements, including preparation of agendas, materials, and minutes;Maintain and manage electronic documents and records in accordance with organizational policies and document control systems;Act on behalf of the Director’s on delegated matters and support special projects as assigned;Build and maintain effective working relationships with senior leaders, internal teams, and external partners andPerform other related duties as required.Qualifications:Completion of a post-secondary program in a related field of interest is preferred; Minimum 5–6 years of progressively responsible administrative experience, preferably providing executive-level support, with experience in healthcare, aviation, or the public sector considered an asset;Ability to prepare correspondence, write reports, and prepare meeting minutes;Embraces Ornge’s vision, mission and core values statement and demonstrates passion, energy and drive for results;Excellent organizational and time management skills with a demonstrated ability to manage multiple competing priorities;Strong analytical skills with the ability to assess requests, identify issues, and exercise sound judgment;Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)Proven ability to work independently with minimal supervision while maintaining a high level of accuracy;Exceptional interpersonal and communication skills, with the ability to interact professionally with senior leaders and external partners andDemonstrated tact, discretion, and professionalism when handling sensitive and confidential information.Preference will be given to candidates with experience coordinating initiatives involving Tribal Councils and fostering relationships with Indigenous communities.Total Rewards:Comprehensive Health, Dental and Vision Benefit Plan.24/7 Employee and Family Assistance Program.Premium Defined Benefits Pension Plan Automatic Enrollment.Three Paid Personal Days (Pro-Rated for Year 1).Accrued vacation time starting at three weeks per year.PERKS Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and moreTuition reimbursement and opportunities for learning and development. At Ornge, we are:Community connectors.Equity in healthcare.Strong in our convictions.Proud of the services we provide.Uplifting in our mission, values, and services.You can expect us to be:Competitive in pay, benefits, vacation time and more.Promoters of diversity.Champions of inclusivity and accessibility.Committed to your career advancement.A tight-knit, supportive culture.A bit about you:You are driven by our collective desire to make a difference.Excited by problem solving and excels at in-the-moment decision making.Teamwork has always been where you thrive.You are ready to put your skills into action in a fast-paced environment.