Advancement Assistant

Date Posted: 01/08/2026Req ID: 46561Faculty/Division: Temerty Faculty of MedicineDepartment: Advancement MedicineCampus: St. George (Downtown Toronto)Position Number: 00036281 Description:About us:Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.Your opportunity:The Temerty Faculty of Medicine's Advancement Office connects a community of alumni, volunteers and donors to meaningful and transformative initiatives advancing health and health care. As the research and educational hub within Toronto's robust health sciences network, the University of Toronto's Temerty Faculty of Medicine is uniquely positioned for impact.As Advancement Assistant, you will serve as the first point of contact for activities and enquiries for the Office of Advancement and help support operations for the entire team. This unique opportunity will include assisting with donor relations, such as conducting outreach and thank you calls to donors, maintaining accurate donor records, drafting meaningful correspondence, and providing operational support for financial and gift processing. You will utilize your excellent customer service skills to foster positive relationships with internal and external stakeholders while supporting our team and helping us achieve our goals and vision.Your responsibilities will include:Acting as the first point of contact, including all reception duties, greeting guests and responding to phone and email enquiries within the defined scope of the role and redirecting as appropriateCoordinating meeting schedules, agendas, materials, action and follow-up items, and resolves scheduling conflictsDetermining logistical details and activities for development activities, including intake of and processing of donation cheques and payments (wire transfers, Gift of Stock), mailing campaigns, conducting outreach calls, and drafting correspondences to donorsPerforming data management tasks including: data entry, collating and organizing data for reports, updating and maintaining database records, and verifying donor records arecoded correctlyPerforming financial responsibilities by processing accounts payable, expense reimbursements, reconciling purchasing card statements and procuring office suppliesArranging accommodations including; booking rooms, audio-visual, catering, couriersEssential Qualifications:Advanced College Diploma in a related field, or an acceptable equivalent combination of education and experienceMinimum two (2) years of relevant work experience, ideally in a university, not-for-profit or fundraising environmentDemonstrated experience providing front line administrative support and customer service, including responding to inquiries from a wide variety of stakeholdersDemonstrated experience processing accounts payable, expense reimbursements, and reconciling invoices and statementsExperience coordinating meeting schedules, agendas, materials, action and follow up items, and resolving scheduling conflictsDemonstrated experience collating and organizing large data sets for reporting, as well as identifying and resolving data anomalies and discrepanciesDemonstrated experience fostering positive relationships with internal and external stakeholdersProficiency with MS Office Suite (Word, Excel, Sharepoint) and FIS (financial information systems) and Arbor, or similar database management systemsProfessional demeanor with a strong customer service orientation and effective interpersonal skillsExcellent oral and written communication skillsExcellent organizational skills, time management and problem-solving skills with the ability to meet conflicting priorities and balance multiple projectsAbilityto work independently, show initiative and exercise diplomacy and good judgment, and also the ability to work cooperativelyProven effectiveness in relating to all levels of faculty, staff, students and individuals external to the UniversityStrong commitment to accuracy and attention to detailAssets (Nonessential):Knowledge of the Temerty Faculty of Medicine and experience based in a University and/or hospital settingTo be successful in this role you will be:CommunicatorGoal orientedIntuitiveOrganizedProblem solverClosing Date: 01/21/2026, 11:59PM ETEmployee Group: USW Appointment Type: Budget - Continuing Schedule: Full-TimePay Scale Group & Hiring Zone:USW Pay Band 07 -- $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Administrative / ManagerialRecruiter: Sharon HungLived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.