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Executive Assistant

2 weeks ago

Laval, Quebec, Canada Co-operators Full time

Company: CGIC
Department: Retail Sales
Employment Type: Regular Full-Time 
Work Model: Hybrid (2-3 days a week in office)
Language: Bilingualism in English and French is required.
Additional Information: This/these role(s) is/are currently vacant

The Opportunity:

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That's why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

Our Distribution team aspires to be the leader in client engagement among Canadian Insurers. We strive to provide a seamless and personalized client experience. Our knowledgeable and trusted team is committed to delivering financial services solutions to meet our clients' unique needs.

As the Executive Assistant you will be responsible for all coordination and executive support functions within the department. You will complete a full range of administrative tasks.

How you will create impact:

Reviewing correspondence sent to the Vice President to determine urgency and managing schedules to ensure the most effective use of time. Assisting with the logistics, facilitation and scheduling of meetings and events, including technical support and the preparation of presentations. Completing various administrative tasks, including travel bookings, distributing mail, paying invoices, submitting and reviewing team expense reports, procedure documentation and ordering office supplies. Coordinating and completing all Human Resources administrative processes relating to the Vice President's direct reports, including new hires, performance reviews, compensation and succession planning. Providing support services to the leadership team including scheduling meetings and recording minutes, creating, updating and maintaining document lists, following up with stakeholders, updating manuals and completing other tasks as required.

How you will succeed:

You influence change and are committed to continuous improvement, in order to exceed client expectations. You leverage critical thinking skills to identify problems and proactively propose solutions. Your strong communication skills allow you to clearly convey messages. You're an effective team player who shares knowledge to support your peers.

To join our team:

You have 2-3 years of experience as an Executive Assistant or in a related role. You have post-secondary education in Business Administration, Communication, Finance or a related discipline. You have highly proficient skills with the Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint. Having experience in the insurance industry and/or co-operative sectors is an asset. Proficiency in both English and French is essential to the main duties in this role, including servicing and communicating primarily with majority anglophone and francophone clients, groups, and teams. The essential non-French duties are not assignable to adjacent or other team members. 

What you need to know:

Strict confidentiality with respect to employee's personal information and other sensitive or proprietary material. Extended work hours may be required. You will be subject to a Criminal Record and Consumer History background check as a condition of employment, in the event you are the successful candidate.

What's in it for you? 

Training and development opportunities to grow your career. Flexible work options and paid time off to support your personal and family needs. A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture. Paid volunteer days to give back to your community. In addition to our competitive salary and incentive programs, eligible employees also benefit from a comprehensive total rewards package including group retirement savings plans, pension and benefits (, health and wellness, dental, disability and life coverage), mental health support and an employee assistance program.