Office Coordinator

5 days ago

Calgary, Alberta, Canada Canada West Land Full time
Job Description Job Description Salary:

Canada West Land is looking for an Office Coordinator to support our team out of our Calgary Office. If you are looking to gain experience in Human Resources (HR), office management, enjoy client-focused work, and are looking to be a part of an incredible team, we welcome your application

About Us:
Canada West Land is an experienced, culture-driven land broker providing quality solutions. Building meaningful relationships is at the forefront of our organization, and we demonstrate this through our actions. We strive to encourage, develop, and support our people so that they can grow and succeed, both as individuals and teammates. Our decades of success wouldnt be possible without our teammates, who are our biggest asset.

The Office Coordinator is responsible for the overall management of office operations and providing key support to various departments, including HR, Finance, Payroll, and the Executive Team. This position encompasses a wide range of responsibilities, from administrative tasks to front reception duties, and event coordination. The Office Coordinator plays a vital role in fostering a productive and efficient work environment, supporting both the administrative and executive functions of the organization.

Office Management/Logistics

  • Scheduling and calendar management
  • Manage the ordering, receiving, and storage of office supplies to ensure that essential items are always in stock
  • Maintain cleanliness and organization in the kitchen and common areas, ensuring sufficient supplies and that the overall office remains clean
  • Manage the ordering, receiving, distribution, and expensing of any specially ordered supplies for clients and or projects
  • Assist in the management and processes of the Fleet Management Program
  • Ensuring accuracy of all invoices

Reception Management

  • Handle incoming and outgoing phone calls and inquiries
  • Greet visitors and monitor the sign in/out sheet
  • Manage outgoing and incoming mail, including local couriers
  • Handle emails and monitor multiple inboxes

Building Management/Tenant Responsibilities

  • Review, execute, and consolidate building contracts for supplies, facility maintenance, and other requirements
  • Act as point of contact for and coordinate with vendors
  • Conduct general monthly office inspections
  • Inventory/office ordering (fruit box, kitchen restock, stationary, printer room supplies, mail out supplies, etc.)
  • Communicate with the team on changes, interruptions or notices as needed

Executive Support

  • Prepare, manage and expense reports
  • Executive support including bookings, calendar management, reservations and other requests
  • Event planning
  • Manage travel requests and bookings for CWL leadership team
  • Management of corporate accounts including scheduling, communication, and distribution of tickets or other items

Team Services Support

  • Orientation/Onboarding
  • Job postings
  • Filing/Record management
  • Tracking and report creation
  • Project support
  • Culture Committee (supporting team initiatives and events as needed)

Team Support

  • Communication to teammates of office notices, updates, and other messages
  • Assist with ad hoc projects and initiatives as requested by CWLs Executive Leadership Team, CARDON Group, and CARDON Group of Companies, based on capacity and manager approval for tasks outside of the listed accountabilities'

Health & Safety

  • Adhere to and stay informed on all Health & Safety requirements as outlined in the organization's policies, procedures, and any relevant legislation
  • Follow established safety procedures and protocols
  • Use required controls to protect against potential hazards, including Personal Protective Equipment (PPE)
  • Identify and report any unsafe conditions, hazards, incidents, or potential risks
  • Promote a culture of safety through active involvement, attending training, and supporting teammates

Travel Requirements

Limited travel will be required for errands, mail, and other day-to-day tasks. Additional travel may be necessary for seminars, training, or visits to alternate locations. This requirement may change based on business needs.

Experience and Qualifications

  • Previous experience in an office environment an asset
  • Communication & Problem Solving Skills
  • Time Management
  • Customer/Client Focus
  • Conflict Resolution
  • Continuous Learning
  • High Attention to Detail
  • Confidentiality

Why Canada West Land?

If you are looking to join a company that values its people and fosters a culture of growth and support, Canada West Land is the place for you.

  • Our Values:Reliable. Authentic. Accountable. Adaptable. Team.
  • We are an experienced, culture-driven land broker providing quality solutions.
  • Building meaningful relationships is at the forefront of our organization, and we demonstrate this through our actions.
  • We strive to encourage, develop, and support our people so that they can grow and succeed, both as individuals and teammates.

Join Our Team

If the above resonates with you and you are passionate about being part of a dynamic team, we encourage you to submit your resume. We appreciate all applications in advance; however, only those selected for an interview will be contacted.

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