Payroll Administrator
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Payroll, Employee Benefits, and Pension Administration
- Prepare bi-weekly payroll with accuracy and attention to timeliness, approved by the Manager, Finance and Accounting.
- Process new hires, terminations, leaves of absence, promotions, and salary adjustments.
- Prepare and submit all payroll filings, including annual T4s and T4 Summary, Relevé 1 and all relevant statutory remittance filings.
- Administer employee benefit programs, including health, dental, life insurance, disability, pension, and RRSP.
- Reconcile monthly benefit invoices and ensure accurate billing.
- Assist employees with benefit inquiries and claims-related issues.
- Maintain records related to employee payroll, benefits, and pension plans.
- Support annual benefits renewals and communication of plan changes.
- Coordinate and submit pension annual reporting with FSRA.
- Prepare and review T4A receipting for taxable athlete payments.
- Propose and implement process improvements to streamline the flow of information regarding employee changes impacting payroll.
- Maintain knowledge of changes to relevant payroll regulations.
- Track payroll expenditures to budget, provide commentary on variances between actual and budget and prepare summary for reporting to the Human Resources Committee.
- Support the annual and quadrennial payroll and benefits budgeting by providing data for financial planning and forecasting.
- Maintain confidentiality of employee payroll and benefits information.
- Prepare and record journal entries including analysis and preparation of year-end accruals.
- Prepare and maintain assigned payroll balance sheet account reconciliations
- Adhere to month-end close deadlines and participate in month-end discussions
- Track expenses and preparing billing request for third party organization
- Support internal and external audits by providing payroll and benefits documentation.
- Have a Payroll Compliance Professional (PCP) or Payroll Leadership Professional (PLP) designation.
- 3–5 years of progressive payroll and benefits administration experience.
- Experience processing payroll for medium to large organizations.
- Experience with payroll systems such as Ceridian, ADP, Workday, SAP etc.
- Strong knowledge of Canadian payroll legislation and employment standards.
- Knowledge of payroll accounting and general ledger reconciliations.
- Advanced proficiency in Microsoft Excel, including pivot table, VLOOKUP/XLOOKUP.
$65,000 - $76,000 per year How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 485004
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
EEO Notice
Vaco by Highspring is an Equal Opport
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