Procurement Coordinator, Regional

1 month ago

Halifax, Canada CAPREIT Remote Work Freelance Full time
Reports To : Director, Procurement

Position Summary : The Procurement Coordinator is r esponsible for a wide variety of duties including but not limited to: Procurement Requisition Approvals, Purchase Order creation, Vendor Invoice Management, Accruals and perform other procurement activities; modifying purchase orders, posting invoices, reporting, and acting as subject matter expert on procure-to-pay process.

Duties And Responsibilities

 Vendor Invoice Management

  • Strategic alliance with Accounts Payable Department to work through invoicing issues.
  • Review invoice discrepancies vs purchase order pricing, quantity and contract related agreements and perform necessary rectification.
  • Conduct root cause analysis for recurring discrepancies and communicate to Supplier, Site OM’s, Procurement and Accounts Payable.
  • Review vendor statements, take resolution for ageing items and communicate action required to appropriate stakeholders.

Approvals

  • Review and approval of Purchase Requisitions or Purchase Order Requests.
  • Recommend additions/deletions to the item master.
  • Recommend additions/deletions to the vendor master.
  • Assists in preparation of budget templates.
  • Works with Regional Buyer to review and correct vendor compliance issues.
  • Responsible for reporting on all noncompliance (internal & external) procurement related issues.
  • Manage the Receiver Follow Up Report.
  • Validate Month End Accruals.

Reporting

  • Receiver Follow-Up Report
  • Month-end Accruals
  • GR/IR (Good receipts / Invoice Receipts write off process)
  • Spend Analysis

Purchase Order

  • Create and amend Purchase Orders in SAP
  • Ensure documents are executed per Capreit Signing Authority Delegation Procedure (SADP)
  • Provide feedback and recommendations to update process documentation, as needed.
  • Establish logistics of delivery schedules, tracking progress, and contacting clients and suppliers to resolve issues.
  • Ensure Purchase Orders are successfully sent to vendors.
  • Establish noble relationships with existing and potential buyers and suppliers to the organization.

Assist in Auditing

  • Assist Management/Auditors during auditing period.

Other

  • Update, maintain and file potential vendor brochures, quotation, and contracts.
  • Respond to customers/suppliers’ inquiries and clarify requirements and provide information as necessary for services/goods related matters and concerns.
  • Identify cost savings opportunities.
  • May train procurement coordinators, site users and other end-users to achieved operational sustainability.
  • Providing back-up to colleagues during vacations
  • Ad hoc reporting and other project as assigned by management.

Requirements

  • Bachelor's degree or college diploma in business administration, other related discipline, or 2 years’ experience in the shared environment.
  • Proficient in MS office applications (Excel, Power Point, Word, Visio, MS Outlook, MS Teams, and SharePoint)
  • Experience in SAP is an advantage.
  • Knowledge and awareness on procure-to-pay process.
  • Strong organizational, negotiation, communication, and interpersonal skills
  • Attention to detail and a high level of accuracy.
  • Proven time management skill and ability to handle multiple task assignments.

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