Program Assistant, Health Sciences and Human Services

4 weeks ago

Nanaimo, Canada Vancouver Island University Full time $31
Program Assistant, Health Sciences and Human Services Employment Group CUPE Position Number 00023 Division Faculty of Health Sciences and Human Services Department Child and Youth Care Campus Nanaimo campus *Successful candidates must be able to attend in person on campus as required. Location Nanaimo, British Columbia Country Canada Appointment Type temporary part-time Workload 28 hours per week Pay Level CUPE 8: $31.48 per hour Appointment Start Date 08-Jan-2025 Appointment End Date 28-Mar-2025 Leave Replacement Appointment may be extended or end early, depending on return of incumbent. Applicant Documents CV/Resume, Name and contact information of recent supervisors willing to provide a reference Posted Date 05-Dec-2024 Closing Date 08-Jan-2025 Job Reference 2592

Duties:

Reports to the Administrative Coordinator and the Program Chair(s). Provide support to the program(s) and faculty through the Chair(s); type and format administrative material, correspondence, course outlines and instructional material; process sessional or term appointments and stipends; assist with preparation of program timetable; create and maintain relevant files; manage and maintain databases; generate reports; organize meetings, workshops and orientations; record meeting minutes; format proposals, manuals, handbooks and other program related materials; gather and share information within the team, University, and outside agencies; support formal and informal evaluation processes for the program such as accreditation; support formal and informal review processes for the Dean such as faculty evaluations; respond to inquiries from faculty members, students and the routine public; and general reception duties.

Required Qualifications:

One-year Certificate in Office Administration, or equivalent, from an appropriately accredited institution. Minimum three years recent directly related senior experience in post-secondary institution. An equivalent combination of education and experience may be considered.

Proficiency in MS Office, Adobe Acrobat Pro, and web-editing software. Advanced organizational, interpersonal, and written and verbal communication skills. Ability to work as part of a team and independently with a high degree of responsibility, accountability and confidentiality to support the program and the faculty. Proven ability to meet deadlines, establish priorities and maintain flexibility with competing demands. Demonstrated strong service orientation and cultural sensitivity.

The work requires an individual with experience working in a confidential environment with a diverse population. Further, the incumbent must have proven experience as a team-player who can work proactively, and with a bare minimum of supervision.

Preferred Qualifications:

Five years' experience at the post-secondary level. Familiarity with Vancouver Island University systems (e.g., SRS, SAWS, Appointment system, Purchasing). Experience and knowledge of the Freedom of Information and Privacy Protection Act (FIPPA). Familiar with HSPnet, Island Health, community programs, and Orbis database for practicum-related work is an asset.


VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

Note:

  • Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
  • All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
  • Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.

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