Finance & Reporting Specialist

18 hours ago

Victoria, Canada Beacon Community Services Full time $70,700 - $77,800

Join Beacon Community Services as the Finance & Reporting Specialist, an important member of the Finance team responsible for all aspects of financial reporting at Beacon. This is an exciting opportunity to utilize your strong accounting skills and meticulous attention to detail in a complex finance environment. You will work in a collaborative and supportive team and be a key contributor to a positive workplace culture. Bring your accounting and finance experience and apply today


Benefits Include

  • Making a difference in people's lives every day
  • Parking available
  • Flexible schedule options

Days/Hours of Work: Monday to Friday 8:30 am to 4:30 pm (37.5 Hours per week)


Status: Temporary full-time from February 24th, 2025 to March 16th 2026


Closing Date: Applications will be accepted until Wednesday, January 22nd at noon. In-person interviews will take place on Wednesday, January 29th.


JOB SUMMARY:

Reporting to the Manager of Finance, the Finance & Reporting Specialist helps us make a difference in our community by building and maintaining highly efficient, well-organized finance operations to support programs across the entire organization. They use strong accounting skills, a keen ability to identify and implement administrative efficiencies, a good work ethic, and strong interpersonal skills. This position is responsible for all aspects of financial reporting (scheduled and ad hoc), including planning, preparing, and submitting reports to funders and other stakeholders. The Finance and Reporting Specialist will collaborate within the finance team as well as with program directors and managers to provide accurate, clear, concise and insightful reporting and analysis to internal and external stakeholders.


DUTIES AND RESPONSIBILITIES:

Financial Reporting:

  • Prepare, review, and ensure the accuracy of financial reports, including monthly, quarterly, and annual reports, as well as ad hoc reports for funders and stakeholders to ensure compliance
  • Develop and maintain reporting templates and processes to streamline and standardize financial reporting activities
  • Collaborate with program directors and managers to gather necessary financial data and insights for reporting purposes
  • Ensure compliance with reporting requirements and regulatory guidelines
  • Process monthly general ledger journal entries or adjustments, including allocations

Collaboration and Engagement:

  • Work closely with program directors, managers, and other internal teams to understand their reporting needs and provide accurate and insightful financial analysis and reports
  • Collaborate with the finance team to support budgeting, forecasting, and financial planning activities
  • Responsible for maintaining deferred revenue listings and assisting program directors and managers to ensure funds are used in a timely manner
  • Assist in the preparation of presentations and reports for board meetings and executive leadership
  • Respond to queries and requests for financial information from funders, auditors, and other external partners or groups

Financial Analysis and Insights:

  • Analyze financial data and trends to identify key insights, risks, and opportunities for improvement
  • Provide recommendations and support to program directors and managers in financial decision-making processes
  • Monitor financial performance against budget and forecast, highlighting areas of concern and proposing corrective actions
  • Conduct variance analysis and prepare financial commentaries for management review
  • Complete finance-related surveys and other ad hoc analysis, accounting, and administrative duties
  • Responsible for account reconciliations (bank, trust liability, GL, etc.) and oversight of accounts receivable ensuring timely collections of accounts receivable.
  • Develop and utilize financial models to facilitate forecasting, scenario analysis and financial decision-making

Process Improvements:

  • Actively assess and improve financial reporting processes and systems to enhance efficiency, accuracy, and data integrity
  • Identify opportunities for automation and standardization of reporting tasks
  • Participate in finance system implementations or upgrades, ensuring the successful integration of reporting requirements
  • Document changes and improvements by updating the accounting procedure manual regularly
  • Maintain effective filing systems/procedures for retention, transfer and disposal of records


QUALIFICATIONS AND EXPERIENCE:

  • Bachelor's degree in finance, accounting, business administration, economics or similar field of study
  • 3-5 years prior finance experience required
  • An equivalent combination of education and experience may be considered
  • Experience in a non-profit organization is considered an asset
  • Experience with Sage and/or Prophix accounting software is an asset

SKILLS AND ABILITIES:

  • Proficient in accounting and financial reporting principles and practices
  • Skilled in designing, implementing, and managing complex reporting processes, with a focus on improvement
  • Advanced MS Excel skills (e.g., pivot tables, graphs, charts) and proficiency in MS Office (Outlook, Teams, Word, PowerPoint)
  • Strong attention to detail, accuracy, and efficiency
  • Effective problem-solving, decision-making, and multitasking abilities in a fast-paced environment
  • Excellent verbal and written communication, active listening, and interpersonal skills
  • Demonstrated ability to maintain confidentiality, discretion, and diplomacy in interactions with staff, volunteers, and the public
  • Flexible and collaborative team player who thrives in a dynamic environment

ADDITIONAL INFORMATION:

Beacon Community Services serves vulnerable populations including seniors, people with disabilities and children. Protecting these people and our teams on whom they rely is critical to us. Accordingly:

  • All successful applicants must consent to a Solicitor General’s Criminal Record Check.
  • All successful applicants are required to disclose their COVID-19 vaccination status upon hire. Depending on future public health developments, Beacon may implement a vaccination requirement as a condition of ongoing employment for all our workplaces.

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