Executive Assistant
6 days ago
We are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions. Key Responsibilities: Manage and coordinate calendars for 3 individuals and coordinate all internal and external scheduling requests. Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc. Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings. Provide support with written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements. Coordinate with other departments internally. Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion. Compile data, verify and organize materials for reports, and assist in preparing reports for presentation. Facilitate interdepartmental communication, as needed. Manage special projects, as assigned. Qualifications & Experience: Diploma or degree in Business Administration or a related field, or an equivalent combination of education and experience. 5-10+ years of experience in an Executive Assistant role. Strong professionalism, judgment, and ability to work independently. High level of discretion, tact, and diplomacy in handling sensitive matters. Proficiency in Microsoft Office Suite. Excellent written and verbal communication skills. Experience in a dynamic and evolving work environment. Preferred Qualifications: Experience working within First Nations organizations is an asset. Appreciation and respect for cultural diversity. Additional Requirements: Valid driver’s license and access to a personal vehicle. Flexibility to work occasional evenings, weekends, and overtime as needed. Satisfactory criminal record check.
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Executive Assistant
2 weeks ago
coquitlam, Canada Robert Half Full timeWe are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate...
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Executive Assistant
3 weeks ago
Coquitlam, Canada Robert Half Full timeWe are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate...
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Executive Assistant
2 weeks ago
Coquitlam, Canada Robert Half Full timeWe are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate...
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Executive Assistant
2 weeks ago
Coquitlam, Canada City of Coquitlam Full timeRegular Full-time About Us One of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community. As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design,...
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Executive Assistant
2 days ago
Vancouver, Bc, Canada Aplin Full timeWe are hiring an Executive Assistant for our Vancouver client. Our client, a non-profit organization, is on a mission to transform and preserve the provincial parks system. If you're a highly organized, experienced Executive Assistant with prior experience supporting C-level executives and a Board of Directors, look no further! This is a busy EA role and a...
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Executive Assistant
3 weeks ago
Vancouver, BC, Canada Aplin Full time €80,000 - €100,000We are hiring an Executive Assistant for our Vancouver client. Our client, a non-profit organization, is on a mission to transform and preserve the provincial parks system. If you're a highly organized, experienced Executive Assistant with prior experience supporting C-level executives and a Board of Directors, look no further! This is a busy EA role and a...
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Executive Assistant
3 weeks ago
Vancouver, BC, Canada Aplin Full time €80,000 - €100,000We are hiring an Executive Assistant for our Vancouver client. Our client, a non-profit organization, is on a mission to transform and preserve the provincial parks system. If you're a highly organized, experienced Executive Assistant with prior experience supporting C-level executives and a Board of Directors, look no further! This is a busy EA role and a...
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Executive Assistant
2 weeks ago
Vancouver, BC, Canada Aplin Full time €80,000 - €100,000We are hiring an Executive Assistant for our Vancouver client. Our client, a non-profit organization, is on a mission to transform and preserve the provincial parks system. If you're a highly organized, experienced Executive Assistant with prior experience supporting C-level executives and a Board of Directors, look no further! This is a busy EA role and a...
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Executive Assistant
1 week ago
Coquitlam, Canada KFN Enterprises Full timekʷikʷəƛ̓əm First Nation are a distinct BC First Nation whose traditional territory centers on the Coquitlam Lake Watershed and the surrounding areas. kʷikʷəƛ̓əm draw our name “Red Fish Up the River” from a run of sockeye salmon that once flourished in the Coquitlam River and Coquitlam Lake prior to the construction of the Coquitlam Dam. Our...
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Richmond, BC, Canada Chimo Community Services Society Full time €50,000 - €55,000Date of Posting: October 15, 2025 Closing Date: Nov 15, 2025 Start Date: As soon as possible Job Title: Executive Assistant to the Executive Director Location: Richmond, BC (On-site) Position Type: Full-Time, Permanent Reports To: Executive Director Salary: $50,000 – $55,000 Hours of Work: 35 hrs/wk (Mon-Fri, may include evenings and/or weekends Executive...
