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Document Control Specialist
2 months ago
Skeena Gold + Silver is a leading Canadian mining company with a strong commitment to reconciliation, diversity, and inclusion. We are seeking a highly skilled Document Control Lead to join our team in Vancouver, BC.
Job SummaryThe Document Control Lead will be responsible for leading a team of Document Controllers and overseeing the organization and maintenance of project documents. This includes ensuring that all project documentation is accurate and accessible for team members and stakeholders, and that the organization's record management system is running optimally.
Key Responsibilities- Lead Skeena's document control function by directing and advising multidisciplinary teams on optimum document control processes
- Regularly check in with project teams and departments to ensure document control procedures are being rigorously and consistently applied
- Receive, record, and distribute relevant documents such as design drawings, contracts, technical specifications, reports, and correspondences
- Manage an organized document control system, ensuring that all documents are filed in a structured manner and are easily retrievable
- Lead and guide Skeena's team of Document Controllers, and provide direction on workflows, timelines, and division of document control duties
- Act as first point of contact for the document control team members to ask questions and troubleshoot document control issues with
- Implement and oversee version control procedures to ensure document integrity and accuracy
- Provide quality assurance checks and audits on the project documentation to verify accuracy, completeness, and compliance with company standards and industry regulations
- Collaborate with engineers and project managers to address any errors or issues with documentation
- Provide training to internal and external parties, such as contractors, on Skeena's document control processes
- Control access for documents and facilitate the correct distribution of documents to the appropriate individuals or teams, both internally and externally, granting the correct permissions as required
- Utilize Skeena's existing software and systems to implement a robust record keeping system for both historical records and current records
- Ensure compliance with the organization's document retention policies
- Generate documentation status reports for management and relevant project teams
- Prepare and present regular reports on document control activities, including status updates, issues, and improvements
- Serve as the primary point of contact for all document control-related inquiries and issues
- Bachelor's degree in a related field or equivalent work experience
- 3+ years document controls experience in an engineering or mining project
- Proficient in Microsoft Office Suite (PowerPoint, Word, Excel)
- Experience in SharePoint is an asset
- Proven organization, planning, prioritization, and time management skills
Skeena Gold + Silver offers a competitive salary and benefits package, as well as opportunities for professional growth and development. We are committed to creating a diverse and inclusive work environment and encourage applications from Indigenous Nations members who reside within the territories our projects are located.
