Assistant Registrar, Admissions

3 weeks ago

Kitchener, Ontario, Canada University of Waterloo Full time
Job Summary

The University of Waterloo seeks a highly skilled and experienced professional to fill the role of Assistant Registrar, Admissions. This position plays a critical role in the implementation and supervision of University and Faculty academic policies and procedures related to applicants and newly admitted students.

Key Responsibilities
  • Policy Formulation and Implementation

The Assistant Registrar contributes to the policy formulation process, collaborating closely with the University, Faculty, Associate Deans, Admissions Committees, and Undergraduate Affairs Committees. They are responsible for interpreting policy to faculty and staff, ensuring accurate and thorough information is provided to the public, prospective students, and representatives of secondary schools and other institutions.

Development, Implementation, and Decision Making of Applicant Decisions

The Assistant Registrar contributes to the development, implementation, and review of admissions decisions criteria and management. They ensure equity across all areas, oversee the implementation of consistent practices, and make individual admissions decisions within policy guidelines.

System Design Strategies and Guidance

The Assistant Registrar provides detailed input to the design, testing, and implementation of systems and systems functionality that support admissions processes. They ensure the accuracy and integrity of basic data for admissions decision making.

Guidance, Training, and Support

The Assistant Registrar provides support and direction to applicants and parents, handling difficult cases that require escalation. They are responsible for hiring, developing, and evaluating staff who report directly to them, ensuring each team has the necessary support and guidance for success.

Senior Management

The Assistant Registrar participates in the formulation, interpretation, and implementation of policies affecting the Registrar's Office. They contribute to strategic enrolment, overall planning of Registrar's Office activities, and participate in sub-committees of Senate Undergraduate Council and strategic-level committees.

Qualifications
  • University degree or post-secondary education and equivalent experience
  • 5 years of progressively responsible experience, including staff performance management and development, demonstrating strong managerial and leadership acumen and skills dealing with diverse teams and situations
  • Strategic-planning proficiency, with evidence of critical-thinking and analytical skills to enable the assessment of opportunities and contributions to change management
  • Excellent relationship management skills to manage both sensitive and complex relationships with a variety of partners
  • Ability to think on the spot, improvise, solve problems, and make effective decisions independently in a fast-paced, challenging environment
  • Clear understanding of domestic and international prospective student audiences, as well as the intersection of equity, diversity, and inclusion principles for our applicants
  • Strong project management skills
  • Ability to speak credibly and publicly on undergraduate admissions, with broad knowledge of other support units on campus
  • Familiar with Canadian and international education systems, transition issues, academic programs
  • Awareness of and sensitivity to cultural, language, religious, political, socio-economic, and other relevant factors in Waterloo's recruitment markets
  • Excellent written and oral communication skills
  • Ability to build consensus, foster teamwork among a variety of stakeholders, and to encourage cooperation between units
  • Strong organizational and problem-solving skills coupled with the ability to handle multiple tasks, meet deadlines, and excel in a fast-paced environment characterized by changing priorities
  • Demonstrated ability to thrive in and contribute to an integrated and collaborative team environment and to apply a positive team approach to working with colleagues
  • Essential: flexibility, diplomacy, sound judgment, and relations-management skills coupled with the ability to influence and motivate others and to manage difficult situations effectively
  • Must have advanced skills with MS Word and Excel
  • Advanced knowledge of an enterprise student information system and intermediate knowledge of document management systems

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