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Paralegal and Assistant to the General Counsel

2 months ago

Vancouver, British Columbia, Canada PETERSON GROUP PROPERTI Full time
Job Summary

We are seeking a highly skilled and experienced Paralegal and Assistant to the General Counsel to support our Real Estate and Corporate teams at Peterson Group Properties. The successful candidate will provide administrative support to the General Counsel, assist in the preparation and management of real estate transactions, and perform various corporate and legal tasks.

Key Responsibilities
  • Deal Transactions and Corporate Responsibilities
    • Assist in the preparation and management of all aspects of real estate transactions, including sales, purchases, leases, and financing;
    • Conduct title searches, prepare title summaries, and coordinate with title companies;
    • Draft and review transactional documents, such as loans, promissory notes, resolutions, and day-to-day in-house corporate documentation;
    • Coordinate and assist in the closing process of real estate transactions;
    • Maintain and organize files, including closing checklists;
    • Perform legal research and provide support on various legal issues related to real estate law;
    • Participate in legal debriefing sessions with accounting management and other interested parties following acquisitions and dispositions or new development projects, and act as a resource for senior management, partners, and auditors;
    • In conjunction with external and internal tax advisors, develop and manage optimal organizational structures for a complex group of limited partnerships, corporations, and joint ventures involved in commercial rental properties and development projects;
    • Work with the General Counsel in the fulfillment of their duties of management of non-legal areas of the business, including information technology, insurance, and Environmental, Social, and Governance (ESG);
    • Assist with other corporate administrative projects and ad hoc items as required;
  • Legal Administrative Support
    • Maximize the value of time through highly effective calendar management by scheduling meetings and boardrooms, creating meeting agendas, and following up with action plans and minutes;
    • Provide timely clerical support by submitting expense and Medical Reimbursement Plan (MRP) reports, credit card reconciliations, coordinating travel arrangements, registering seminars, scanning documents, and filing;
    • Read, research, and route correspondence, draft letters and documents, collect and analyze information;
    • Assist with preparing and compiling Board meeting and Committee materials as needed;
    • Liaise with external business contacts and work with internal department heads and team members to coordinate the exchange of information;
    Qualifications
    • Academic, Technical, and Professional Competence
      • Associate's degree or equivalent in Paralegal Studies, or a related field;
      • Paralegal certification program of education and training, or an equivalent combination of education and experience;
    • Work Experience and Job Skills
      • Demonstrated track record with a minimum of 5 years' experience:
      • Working in corporate, commercial real estate, and/or financing;
      • Strong understanding of real estate law and transactional procedures;
      • Drafting standard contracts and agreements, managing the use of outside counsel with a view to minimizing legal costs and increasing the efficiency and use of in-house resources including personnel and technology;
      • Proficient in Microsoft Office Suite and legal research databases;
      • Excellent written and verbal communication skills;
      • Able to manage multiple projects simultaneously while meeting strict deadlines;
      • Must be flexible and enjoy the challenges of a dynamic and quickly changing environment including during times of rapid growth and organizational change, and have an entrepreneurial, business-oriented mindset;
    • Personal Aptitudes
      • Demonstrates attributes consistent with the Peterson's Core Values
      • Relationships
        • We value and care about our relationships and treat everyone with dignity, respect, and trust;
      • Integrity
        • We keep our promises and hold ourselves personally accountable for delivering on our commitments, acting with honesty and fairness;
      • Entrepreneurship
        • We continuously seek opportunities and challenge ourselves to find better ways of creating value. We believe diverse approaches, opinions, and experiences contribute to better outcomes for our stakeholders;
      • Gratitude
        • We are grateful for the opportunities we are given. We support initiatives that affect positive change in our communities and value the skills, strengths, and perspectives of our team;