Facilities and Event Specialist

4 days ago


Ottawa, Ontario, Canada Clio - Cloud-Based Legal Technology Full time

About the Role

The Workplace Experience Coordinator plays a vital part in ensuring our employees and guests have an exceptional experience at Clio. You will be responsible for managing the front desk, coordinating events, and maintaining the office space to ensure it is clean, well-stocked, and welcoming.

Your Key Responsibilities

  • Manage the front desk, including visitor and employee sign-in, mail management, and shipping/receiving
  • Orient employees and guests to the space through site tours and wayfinding
  • Maintain the office space, including light cleaning of communal areas and identifying facility deficiencies
  • Coordinate repairs and track deficiency status with building services
  • Support regular facility inspections and keep up-to-date facility inspection records
  • Collaborate with cross-functional teams to ensure workplace policies and programs are executed and aligned with business objectives
  • Support the physical security of Clio's office, including secured systems, site access badges, and liaising with IT/Security team as needed
  • Assist with OH&S program coordination and maintain OH&S records
  • Liaise with vendors for F&B, socials, and office supplies
  • Track and process workplace experience expenses through internal software programs


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