Accounts Payable Specialist
2 weeks ago
About FirstService Residential:
FirstService Residential is a leading provider of property management services, serving over 9,000 residential communities across the United States and Canada.
Our company is committed to fostering a positive and inclusive workplace culture, as recognized by our Great Place to Work certification.
We offer competitive salaries, top-tier medical and dental benefits, career training, and support for continued professional development.
Job Overview:
The Accounts Payable Administrator will support site staff with the accounts payable process, ensuring compliance with organizational policies and procedures.
Responsibilities:
- Setup and maintain user accounts, passwords, and security access to accounts payable databases.
- Establish and maintain proper workflows and processes in accounts payable databases.
- Communicate with internal and external clients to ensure workflows and access meet client needs.
- Perform scheduled activities and run periodic reports.
- Import data sync files from accounting systems and troubleshoot issues.
- Provide training, guidance, and support to system users.
- Create and maintain application-specific user procedures, guidelines, and documentation.
- Identify recurring errors and recommend training, documents, and/or procedures to reduce errors.
- Facilitate regular cheque runs, including printing, sorting, and mailing cheques.
- Ensure cheques are delivered according to delivery instructions and coordinate couriers and pick-ups as required.
- Pre-screen and coordinate new vendor setup requests outside of third-party vendor compliance processes.
- Interface with vendors, managers, and outsourced qualification companies to qualify vendors.
Requirements:
- 2-5 years of experience in a high-volume, numeric, typing, or data entry position.
- Strong experience in Microsoft Excel, Word, and Outlook.
- Excellent organizational skills to manage multiple tasks and tight deadlines.
- High attention to detail.
- Excellent verbal and written communication skills.
- Excellent computer skills and experience with accounting software and Microsoft Office suite.
- Ability to work independently and within a team environment.
What We Offer:
As a full-time associate, you will be eligible for comprehensive benefits, including health and dental insurance, time off benefits, paid holidays, and access to our Employee Assistance Program.
Compensation:
$45,000.00 - $50,000.00 per annum
FirstService Residential is an equal opportunity workplace.
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