Project Management Assistant

6 days ago


Vancouver, British Columbia, Canada Trail Appliances Ltd Full time

The Project Coordinator plays a vital role in supporting the administrative needs of a Key Account Manager serving the multi-family construction industry. This position requires strong organizational and communication skills to manage project needs from contract submission through to project completion & deficiencies.

Key Responsibilities
  • Coordinate project needs related to appliances, ensuring accurate inventory levels and timely delivery scheduling
  • Process monthly invoices and reconcile accounts
  • Collaborate with various business units, including Dispatch/Delivery, Purchasing, and Credit, on a daily basis
  • Evaluate architectural drawings and their application to appliances
  • Manage follow-up communications with internal and external stakeholders regarding project details
  • Prepare and update high-level reports and presentations
  • Foster relationships with builder customers on-site and in-office
  • Maintain contract-related documentation and filing
Requirements
  • Minimum 1-year experience in a project coordination or administrative role with similar responsibilities
  • Account management experience, including invoicing and inventory control, is an asset
  • Excellent verbal and written communication skills
  • Meticulous attention to detail
  • Proven organizational and prioritization skills
  • Ability to multitask and maintain accuracy under pressure
  • Capacity to prioritize tasks and meet deadlines while understanding business needs and objectives
  • Interpersonal skills are essential for this role
  • Flexibility to work within existing systems


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