Transmission Compliance Coordinator

2 weeks ago

Kelowna, British Columbia, Canada fortisBC Full time

About the Role

FortisBC is seeking a highly skilled Transmission Compliance Assistant to join our team. As a key member of our team, you will be responsible for administering all code and regulatory compliance processes from initiation to recording of data.

Key Responsibilities

  • Administer all code and regulatory compliance processes from initiation to recording of data.
  • Review completeness and quality of data from field and resolve deficiencies and inaccuracies.
  • Document and revise operational processes as directed by the subject matter expert.
  • Create and maintain all Transmission information in systems: GIS, SAP, and FileNet.
  • Coordinate and maintain the standards generated and reviewed by Transmission.
  • Compile various reports including Transmission Incident Reports for the Oil and Gas Commission, and Green House Gas and Nitrogen Oxides quarterly and annual reports.
  • Administer and implement Pipeline Patrol Reports for transmission pipeline classes 1, 2, and 3.
  • Reconcile data systems from different departments to resolve discrepancies and errors.
  • Prepare monthly costing reports utilizing SAP.
  • Manage the Transmission digital and hardcopy filing and reference systems.
  • Perform various administrative duties for Transmission, including: Maintaining time off and work schedules for field employees; Processing department expense claims; Assisting managers with coordinating the department's activities related to committee agendas and report preparation; Preparing, checking, processing, maintaining a variety of reports, records, files and statistics related to department operations; Creating, tracking, distributing and revising corrective action work in SAP.

Requirements

  • High School graduation supplemented by post-secondary courses in office or business administration.
  • One (1) year directly related relevant work experience.
  • Advanced knowledge of the MS Office suite of applications, including Word, Excel and Power Point.
  • Sound working knowledge of SAP modules in use in the department (general module, preventative maintenance (PM), finance).
  • Knowledge of the functions, regulations, codes and procedures governing transmission activities relating to the duties and responsibilities of the position.
  • Ability to: Assist in the co-ordination of departmental activities, and to assess and act upon information requirements; Establish and maintain effective working relationships with a variety of internal and external contacts; Arrange meetings, prepare agendas, take minutes and follow-up on actions from meetings; Communicate effectively, both verbally and in writing; Familiarity with relational database software and associated reporting tools.
  • Ability to quickly learn new applications.
  • Fast, accurate keyboarding skills with a minimum speed of 60 WPM.
  • Ability to understand, anticipate and meet customer needs and expectations.
  • Ability to work independently to meet deadlines.
  • Ability to exercise judgment and initiative.

About FortisBC

FortisBC is a leading energy provider in British Columbia, delivering renewable energy, natural gas, electricity and propane to over 1.2 million customers. We are committed to a safe and inclusive culture where each of us can connect, belong, and grow. Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

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