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Administrative Operations Coordinator

2 weeks ago

Toronto, Ontario, Canada Toronto Hydro Corporation Full time
Job Summary

The Administrative Operations Coordinator will provide high-level administrative support to the Chief Executive Officer, ensuring the smooth operation of the CEO's office. This includes coordinating meetings, preparing documents, and managing correspondence.

This is a key role that requires exceptional organizational skills, attention to detail, and excellent communication abilities.

The ideal candidate will have a proven track record in administrative support, with experience working at a senior level.

  • Proactively lead effective time management strategies and calendar management for the CEO.
  • Schedule well-coordinated and cost-effective meetings/events and travel arrangements.
  • Prioritize tasks and deadlines, confirming key objectives and timelines are met.

We offer a dynamic work environment and opportunities for growth and development.

Responsibilities

This position is responsible for:

  1. Providing administrative support to the CEO, including preparing documents, managing correspondence, and coordinating meetings.
  2. Coordinating travel arrangements, scheduling meetings, and arranging events.
  3. Managing expense reports, petty cash, and other financial transactions.
  4. Maintaining confidentiality and handling sensitive information with discretion.
  5. Liaising with the Executive team to ensure seamless communication and coordination.
Requirements

To be successful in this role, you will need:

  • An undergraduate degree in Office Administration or a related field.
  • Seven to ten years of administrative experience, with five or more years' experience working at a senior level.
  • Excellent organizational, planning, and time management skills.
  • Superior attention to detail and accuracy.
  • Demonstrated interpersonal and communication skills.