Executive Assistant to Senior Leaders

4 weeks ago

Toronto, Ontario, Canada Ontario Teachers' Full time

Senior Executive Assistant Opportunity

We are seeking a highly skilled Senior Executive Assistant to provide administrative support to our dynamic Talent team within the People & Culture Division.

As a valued member of the team, you will provide executive-level administrative support, requiring a high degree of discretion, confidentiality, and independence. You will work closely with the Managing Director, Talent, and the Talent Leadership Team Directors to ensure seamless execution of tasks and projects.

Key Responsibilities:

  • Coordinate and schedule meetings, events, and travel arrangements for senior leaders.
  • Manage multiple calendars, prioritize tasks, and maintain accurate records.
  • Provide exceptional customer service, responding to internal and external inquiries with tact and diplomacy.
  • Collaborate with other administrators to ensure consistency in process and quality of work.
  • Coordinate budget tracking, agency spend, and other financial tasks for the Talent department.
  • Develop, edit, and finalize reports, documents, and presentation materials for review.
  • Perform other duties as assigned.

Requirements:

  • Minimum 10 years of administrative assistance experience.
  • Excellent MS Office skills, including Word, Excel, PowerPoint, and SharePoint.
  • Strong interest in technology and ability to implement new tools and solutions to improve efficiency.
  • Ability to maintain discretion and confidentiality in a fast-paced environment.
  • Strong customer service orientation and ability to work independently.
  • Proven ability to prioritize tasks, manage multiple projects, and meet deadlines.

What We Offer:

  • Competitive salary and incentive environment.
  • Opportunities for professional growth and development.
  • Comprehensive benefits coverage, including pension plan and flexible travel program.
  • Flexible/hybrid work environment and competitive time off.

We are committed to diversity, equity, and inclusion, and we celebrate the diversity of our colleagues. If you are a motivated and experienced administrative professional looking for a new challenge, please apply today.

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