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Administrative Coordinator

2 weeks ago

London, Ontario, Canada Scotiabank Full time
Job Summary

We are seeking an Administrative Coordinator to provide centralized support to our Retail Credit Risk department. This role involves ensuring the successful onboarding of new employees, coordinating activities, and maintaining accurate organizational charts.

About the Role
  • Coordinate activities for the successful onboarding of new employees, including ordering technology and requesting access as directed by the hiring manager.
  • Provide a positive onboarding experience using strong customer service skills and leveraging institutional knowledge to provide resources and support to new hires.
  • Draft and distribute announcements for new hires and employees departing the team.
Key Responsibilities
  1. Maintain accurate organizational charts for the Retail & Small Business Risk Canada department.
  2. Maintain distribution lists for Retail Credit Risk Canada to support department communications.
  3. Manage access to Retail Credit Risk databases/tools (i.e., Altair, Equifax Client Central).
  4. Monitor, review, and obtain executive approval for standard expenditures to ensure activities are conducted within established budgets.
  5. Prepare and submit expense reports in line with Expense Policies.
  6. Process invoices and accruals in line with Expense Policies.
  7. Centrally process ongoing department expenses (i.e., Phone bills) and manage the department's Rogers accounts.
Requirements
  • Prior experience with department administration and coordination is required.
  • Strong computer skills, including working knowledge of SharePoint, MS Office applications (Word, PowerPoint, Excel, Visio), and MS Teams.
  • Excellent communication and interpersonal skills, with the ability to work effectively in a team and with senior leaders.
  • Strong time management and organization skills with a high level of attention to detail.
  • A high level of discretion required when dealing with confidential matters.