Executive Assistant to Hospital Products and Finance Leaders

3 days ago

Mississauga, Ontario, Canada Baxter Full time

Baxter, a pioneering medical innovation company, is seeking an exceptional Executive Assistant to support its Hospital Products and Finance leaders.

About Us

We are deeply connected by our mission to improve outcomes for millions of patients worldwide. Our products and therapies are found in almost every hospital globally, in clinics, and in homes. For over 85 years, we have transformed healthcare with significant medical innovations.

Job Description

This role provides high-level administrative support to the Hospital Products and Finance leaders, prioritizing tasks in a fast-paced environment. The incumbent must maintain confidentiality and operate efficiently with minimal supervision.

The Executive Assistant will work closely with other Administrative Assistants to provide excellent support processes and best practices.

Responsibilities
  • Maintain Calendars for the Hospital Products and Finance leaders
  • Liaise with other Admin Assistants and Department Coordinators to coordinate meeting schedules and address mutual concerns
  • Prepare and coordinate meeting requirements and materials: rooms, audio/visual, lunches/snacks, agendas, minutes, and presentations
  • Prepare and/or coordinate management presentations and related documents
  • Maintain and order supplies for the team, ensuring budget constraints are met
  • Organize travel arrangements for department personnel
  • Compile and calculate monthly budget reports for leadership
  • Process expense reports
  • Ensure invoices are approved, coded, copied, and paid in a timely manner
  • Maintain contact lists of department personnel
  • Update organizational charts and scorecards as required
  • Register department personnel for external training and conferences
  • Distribute vendor cheques with special handling requests to key office personnel
  • Process courier invoices
  • Provide support for team projects and initiatives as needed or assigned
  • Aid in the coordination of special events and activities (may be regular or recurring)
  • Maintain team intranet, website, and SharePoint lists
  • Support team members for Microsoft Office applications and corporate-wide applications
What You'll Bring
  • College diploma in Office Administration or a related field
  • 1-3 years of experience in administrative support for corporate executive leadership
  • Polished written and verbal communication skills, interacting with senior leadership teams
  • Experience interacting with geographically dispersed teams
  • Candidate will have a can-do mentality, take charge when needed, and demonstrate flexibility
  • Excellent interpersonal skills to work with people at all levels internally and externally
  • Strong organization and project management skills
  • Able to handle multiple requests from multiple parties simultaneously and prioritize tasks
  • Sensitivity to confidential matters
Estimated Salary

$60,000 - $80,000 per year, depending on location and experience

  • Executive Hospitality Leader

    1 day ago

    Mississauga, Ontario, Canada Gecko Hospitality Full time

    Job DescriptionWe are seeking a seasoned Executive Hospitality Leader to spearhead our upscale dining establishment in Mississauga. This is an exceptional opportunity to join a dynamic team and drive operational excellence while delivering unparalleled guest experiences.

  • Hospitality Leader

    2 weeks ago

    Mississauga, Ontario, Canada Moxies Full time

    FOH Shift LeaderMoxies seeks a charismatic and results-driven FOH Shift Leader who can lead our team to success.As a seasoned hospitality professional, you will be responsible for ensuring exceptional guest experiences in our restaurants.Key responsibilities include:Leading a high-performing team in a fast-paced environmentDelivering exceptional customer...

  • Strategic Product Management

    1 day ago

    Mississauga, Ontario, Canada Lawson Products Full time

    About Lawson ProductsSince 1952, we have worked tirelessly to simplify our customers' work lives by enhancing their operational efficiency, productivity, and overall performance. As a leader in the MRO industry, we collaborate with customers to ensure they have the right maintenance and repair parts readily available when needed.We're seeking a Strategic...

  • Executive Leader of Financial Operations

    7 days ago

    Mississauga, Ontario, Canada goeasy Full time

    We are seeking a seasoned Executive Leader of Financial Operations to join our team at goeasy, a leading non-prime consumer lender in Canada. Reporting to the Director, Finance, this role will be responsible for leading a team of finance professionals in managing general ledger accounting activities and ensuring timely and accurate consolidated and...

  • Strategic Finance and Administration Leader

    1 week ago

    Mississauga, Ontario, Canada Chuck's Road House Bar and Grill Full time

    Job Title: Finance and Administration Vice-PresidentCompany: Chuck's Road House Bar and GrillJob Summary: We seek a highly skilled Finance and Administration Vice-President to oversee our financial and administrative operations. The ideal candidate will have 3 years of experience and $100,000 to $500,000 budgetary responsibility.Responsibilities:Allocate...

  • Strategic Goods Production Leader

    6 days ago

    Mississauga, Ontario, Canada S & S TRUCK AND TRAILERS SERVICES Full time

    Job OverviewWe are seeking a highly skilled and experienced Strategic Goods Production Leader to join our team at S & S TRUCK AND TRAILERS SERVICES. In this role, you will be responsible for overseeing the production process of goods, ensuring efficient allocation of resources, and making strategic decisions to drive business growth.SalaryThe estimated...

  • Senior Executive Leader

    4 weeks ago

    Mississauga, Ontario, Canada DESI BAR & GRILL LTD. Full time

    At DESI BAR & GRILL LTD., we are seeking a highly skilled Senior Executive Leader to join our team. As a key member of our leadership team, you will be responsible for allocating resources, establishing objectives, and formulating policies to drive business growth. Your expertise in finance, human resources, and strategic planning will be essential in making...

  • Product Manager

    3 days ago

    Mississauga, Ontario, Canada Lawson Products Full time

    About Lawson ProductsAs a leader in the MRO industry, Lawson Products has been working hard to make its customers' jobs easier since 1952. We partner with our customers to ensure they have the right maintenance and repair parts on hand when needed.Job SummaryWe are seeking an experienced Product Manager & Sourcing Lead to join our Canadian team. In this...

  • Senior Executive Leader

    3 weeks ago

    Mississauga, Ontario, Canada DESI BAR & GRILL LTD. Full time

    Job Title: Senior Executive LeaderJob Summary: We are seeking a highly skilled Senior Executive Leader to join our team at DESI BAR & GRILL LTD. as a General Manager - Finance. The successful candidate will be responsible for allocating material, human, and financial resources to implement organizational policies and programs.Key Responsibilities:Authorize...

  • Executive Culinary Leader

    1 day ago

    Mississauga, Ontario, Canada Silver Hotel Group Full time

    About UsSilver Hotel Group is a renowned hospitality company that prides itself on delivering exceptional dining experiences. Our commitment to excellence has earned us a reputation as a leader in the industry.Culinary Visionary WantedWe are seeking an experienced and passionate Sous Chef to join our team. As a key member of our culinary team, you will be...

  • Executive Leader for Strategic Production Operations

    1 day ago

    Mississauga, Ontario, Canada HCI Lighting Full time

    OverviewWe are seeking a highly skilled Executive Leader to oversee our production operations at HCI Lighting. This individual will play a critical role in driving business growth and ensuring the efficient execution of our organizational strategies.CompensationThe estimated salary for this position is $1,500,001 - $4,000,000 per year, reflecting the senior...

  • Digital Product Manager

    1 day ago

    Mississauga, Ontario, Canada COMPASS GROUP CANADA Full time

    We are part of Compass Group Canada, a global foodservice and support services company that employs 625,000 people worldwide. Our presence is felt in various sectors such as schools, colleges, hospitals, office buildings, and more.Compass Digital, a member of Compass Group North America, focuses on creating remarkable customer experiences through innovative...

  • Executive Hospitality Manager

    5 days ago

    Mississauga, Ontario, Canada Service Inspired Restaurants Full time

    OverviewWe are Service Inspired Restaurants, a dynamic and innovative company that prides itself on its diverse portfolio of restaurants. Our culture is built on the principles of bravery, boldness, and results-driven leadership, creating opportunities for growth and success for everyone.Our goal is to be the first choice for our guests, team members,...

  • Executive Chef Leader

    6 days ago

    Mississauga, Ontario, Canada Rasovara Sweets and Restaurant Corporation Full time

    Job SummaryRasovara Sweets and Restaurant Corporation is seeking an experienced Executive Chef Leader to join our team. The successful candidate will be responsible for leading the culinary team, creating menus, and ensuring exceptional food quality.Key Responsibilities:Culinary Leadership: Lead a team of specialist chefs, chefs, cooks, and other kitchen...

  • Hospitality Ambassador

    3 days ago

    Mississauga, Ontario, Canada Moxies Full time

    Company Overview:Moxies is a renowned dining establishment with over 50 locations in Canada and the United States, offering an unparalleled culinary experience for over 30 years.We take pride in our commitment to quality, innovation, and exceptional customer service, which has earned us recognition as industry leaders in team development and...

  • Product Operations Leader

    4 weeks ago

    Mississauga, Ontario, Canada Indigo Full time

    About the RoleThe Product Operations Leader is a key member of our team, responsible for leading the execution of activities to support strategic priorities and the efficiency and effectiveness of product flow processes. This role requires a strong leader who can coach and provide feedback to Customer Experience Representatives (CERs) to bring products from...

  • Senior Executive Leader

    4 weeks ago

    Mississauga, Ontario, Canada OMNICONSTRUCT ADVISORS INC. Full time

    Job SummaryOMNICONSTRUCT ADVISORS INC. seeks a seasoned Senior Executive Leader to oversee goods production and infrastructure operations. The ideal candidate will possess a strong background in strategic planning, resource allocation, and team management.Key ResponsibilitiesDevelop and implement organizational policies and programs to drive business growth...

  • Executive Chef Leader

    5 days ago

    Mississauga, Ontario, Canada FARZI CAFE Full time

    Job Title: Executive Chef LeaderWe are seeking a highly skilled and experienced Chef Leader to join our team at Favorites Thai. As an Executive Chef, you will be responsible for leading our culinary operations and creating exceptional dining experiences for our guests.About the RoleThis is a permanent full-time position that offers a competitive salary of...

  • Administrative Support Specialist

    4 weeks ago

    Mississauga, Ontario, Canada Baxter Full time

    About the RoleThis is an exciting opportunity to join Baxter's Hospital Products team as an Administrative Support Specialist. In this role, you will provide administrative support to our Hospital Products and Finance leaders, ensuring seamless day-to-day operations and contributing to the success of our team.Key ResponsibilitiesMaintain calendars for...

  • Finance Director

    4 weeks ago

    Mississauga, Ontario, Canada Maple Leaf Foods Full time

    Job Title: Finance DirectorMaple Leaf Foods is seeking a highly skilled Finance Director to join our team. As a key member of our leadership team, you will be responsible for creating and implementing executive and employee compensation strategies that drive business results.Key Responsibilities:Develop and implement executive and employee compensation...