Executive Secretary

Job Title: Executive Secretary

We are seeking a highly skilled and organized Executive Secretary to join our team at Bhagyalaxmi Hospitality Inc.

About the Role:

• This is a full-time position, working 35-40 hours per week, with a permanent employment contract.
• The ideal candidate will have 1-2 years of experience in a similar role, preferably in a fast-paced environment.

Key Responsibilities:

• Arrange and coordinate seminars, conferences, and other events.
• Establish and implement policies and procedures to ensure efficient office operations.
• Train and develop other staff members to enhance their skills and knowledge.
• Record and prepare minutes of meetings, seminars, and conferences.
• Determine and establish office procedures and routines to maximize productivity.
• Plan, develop, and implement recruitment strategies to attract top talent.
• Schedule and confirm appointments, manage travel arrangements, and make reservations as needed.
• Manage training and development strategies to improve employee performance.
• Answer telephone calls, relay messages, and respond to electronic enquiries in a professional manner.
• Order office supplies, maintain inventory, and ensure a well-stocked office environment.
• Greet visitors, direct them to contacts or service areas, and provide exceptional customer service.
• Set up and maintain manual and computerized information filing systems to ensure accuracy and efficiency.
• Type and proofread correspondence, forms, and other documents to ensure error-free communication.
• Assign, coordinate, and review projects and programs to ensure timely completion and high-quality results.
• Plan, organize, direct, control, and evaluate daily operations to achieve business objectives.

Work Conditions and Physical Capabilities:

• Fast-paced environment with tight deadlines.
• Ability to work under pressure and multitask efficiently.
• Attention to detail and ability to handle repetitive tasks.
• Large caseload and workload, requiring strong organizational skills.

Personal Suitability:

• Excellent oral and written communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines.
• Flexibility, judgement, and a client-focused approach.
• Team player with strong interpersonal skills and a willingness to learn.
• Accurate, reliable, and able to manage time effectively.

Compensation and Benefits:

We offer a competitive salary range of $55,000 - $65,000 per year, depending on experience, plus comprehensive benefits and opportunities for growth and development.

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