Promoter Coordinator

5 days ago

Calgary, Alberta, Canada Live Nation Canada, Inc. Full time
Job Summary:

Live Nation Canada, Inc. is a leading live entertainment company, and we are seeking a highly organized and motivated individual to join our team as a Promoter Assistant. This role will provide administrative support to our promoters and liaise between departments to facilitate work and accomplish objectives.

Key Responsibilities:
  • Act as a liaison between colleagues and clients to facilitate work and accomplish objectives in a collaborative effort.
  • Screen calls and respond to internal and external requests for information and follow through to ensure requested actions are taken or completed.
  • Establish and manage relationships with industry professionals, including agents, band management, tour managers, and venue management.
  • Prepare show offers, manage venue calendars, route dates, and tours.
  • Confirm shows and distribute information to staff and venue contacts.
  • Manage internal documentation using internal booking systems, calendars, and ticketing schedules.
  • Provide support for preparation of grant applications and reporting, as well as special projects as assigned.
  • Assist with presentations, reports, materials, samples, and other tasks as needed for meetings and presentations.
  • Work with internal cross-functional departments and external box office personnel.
  • Provide general administrative support and perform diversified administrative duties, prioritizing and managing projects with minimal supervision.
  • Schedule meetings, conferences, and appointments, and update calendars.
  • Assist in managing various venue calendars.
  • Make travel arrangements and handle expenses.
  • Multitask in a fast-paced environment and remain organized, with attention to detail.
  • Perform general office duties, including mail, filing, copying, and faxing.
Requirements:
  • Must possess exceptional organization, prioritization, and multitasking skills.
  • Ability to work in a dynamic, fast-paced, and deadline-driven environment.
  • Ability to navigate the internet as a communication and research tool.
  • Professional written and verbal communication skills, with the ability to build and foster professional relationships with individuals at all levels.
  • Must have a high level of expertise in MS Office (Outlook, Word, Excel, PowerPoint).
  • Possess a strong work ethic with a high sense of responsibility in an ever-changing environment.
  • Must be able to maintain confidentiality, handle sensitive matters, and exercise excellent judgment.
  • Ability to work well independently and within a team.
  • Experience in the live music industry is an asset.
  • Knowledge of the touring and concert industry is an asset.
  • Post-secondary education in business, music management, PR, communications, or a related field is an asset.
  • Must have an avid interest in music, be knowledgeable about artists and genres, and have an overall interest in learning about the music industry.
Benefits and Perks:
  • HEALTH: Medical, dental, and vision benefits for you and your family, along with employee assistance programs through Modern Health and ComPsych.
  • YOURSELF: Paid time off policy, including holiday closures, and sick time for you and dependents, along with free concert tickets.
  • WEALTH: RRSP program with company match, stock program reimbursement.
  • FAMILY: New parent programs and support, including caregiver leave and baby bonus, and infertility support.
  • CAREER: Tuition reimbursement, student loan repayment, internal growth and development programs, and trainings.
  • OTHERS: Volunteer time off, crowdfunding network, gender reassignment support.
Physical Requirements/Work Environment:

Sitting for extended periods of time at a computer station or work desk; stands and walks throughout the day; occasionally moves about inside the office to access file cabinets, office machinery, etc.; uses hands and fingers to operate computers and office equipment for up to 8 hours each day; lifts up to 10 pounds regularly; exposed to typical office environment conditions and noise levels.

Employment Equity:

Live Nation Canada, Inc. strongly supports equal employment opportunity for all applicants, regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by provincial and federal law. Accommodations for candidates with disabilities are available on request during all aspects of the recruitment and selection process.

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