Administrative Coordinator

6 days ago

Victoria, British Columbia, Canada AP Immigration & Employment Services LTD. Full time

Job Title: Administrative Coordinator

Job Summary: We are seeking an experienced Administrative Coordinator to join our team at AP Immigration & Employment Services LTD. The successful candidate will be responsible for providing administrative support to our staff and clients, ensuring the smooth operation of our office.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events
  • Train and develop other staff members
  • Determine and establish office procedures and routines
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Answer telephone calls and relay messages
  • Answer electronic enquiries
  • Oversee the development of communication strategies
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital databases
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Supervise office and volunteer staff
  • Assign, coordinate, and review projects and programs
  • Plan, organize, direct, control, and evaluate daily operations

Requirements:

  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience
  • Or equivalent experience

Work Environment:

Our office is a fast-paced environment where you will work under pressure and have the opportunity to multitask. You will be required to work with minimal supervision and have excellent oral and written communication skills.

What We Offer:

  • Dental plan
  • Health care plan
  • Vision care benefits

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