Clinical Trial Coordinator-Finance Specialist

4 weeks ago

Montreal, Quebec, Canada CCA Fortrea Canada Inc. Full time

As a leading global contract research organization (CRO) with a passion for scientific rigor and decades of clinical development experience, CCA Fortrea Canada Inc. provides pharmaceutical, biotechnology, and medical device customers a wide range of clinical development, patient access and technology solutions across more than 20 therapeutic areas.

We are seeking a Clinical Trial Coordinator – Finance to be responsible for site payments and budget negotiations, while being a core clinical trial team member with the client, as applicable.

In this role, the selected candidate will serve as client's contact for site payments and clinical trial budget negotiations; be responsible for establishing a strong working relationship with client's project teams; monitor and control start up and ongoing payments to sites; proactively engage in both quality assurance and risk management activities to ensure payment deliverables are met; and initiate improvements to enhance the efficiency and the quality of the start-up/ongoing payment-work performed on assigned projects.

This position is performed through a combination of remote work and in-person at the client's Head Office.

Key Responsibilities:

  • Develop, negotiate, approve and maintain site-level budgets
  • Track and report site payments and budget negotiations updates to ensure start-up and maintenance deliverables are completed within agreed project timelines and in accordance with client's expectations
  • Understand client expectations for deliverables/milestones, and liaising with applicable functional teams in creation and modification of site payment/budget timelines throughout the lifecycle of the project
  • Oversee budget approval status and coordinate addressing queries, ensuring required timelines are met
  • Calculate and execute payments (to investigators, vendors, grants, as applicable)
  • Ensure adherence to financial and compliance procedures, identifying and escalating non-compliance to line manager and/or applicable client representatives, following processes and client SOPs
  • Maintain tracking tools
  • Attend and communicate updates during internal meetings including, but not limited to: project core team and client meetings

Requirements:

  • Completed job training (office management, administration, finance, health care preferred) or Bachelor's Degree
  • Good understanding of Global, Country/Regional Clinical Research Guidelines and ability to work within these guidelines.
  • Hands on knowledge of Good Documentation Practices
  • ICH-GCP Knowledge appropriate to role
  • Works effectively in a matrix multicultural environment. Ability to establish and maintain culturally sensitive working relationships.
  • Fluent in French and English (verbal and written) and excellent communication skills
  • Good IT skills (Use of MS office, use of some clinical IT applications on computer) and ability to adapt to new IT applications. Strong MS Excel skills required.
  • Excellent negotiation skills
  • Effective time management, organizational and interpersonal skills, conflict management
  • Effective communication with external customers (e.g. sites and investigators)
  • High sense of accountability / urgency. Ability to set priorities and handle multiple tasks simultaneously in a changing environment
  • Demonstrates commitment to Customer focus, both internally and externally.
  • Able to work independently
  • Proactive attitude to solving problems / proposing solutions

CCA Fortrea Canada Inc. is actively seeking motivated problem-solvers and creative thinkers who share our passion for overcoming barriers in clinical trials. Our unwavering commitment is to revolutionize the development process, ensuring the swift delivery of life-changing ideas and therapies to patients in need.

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