Mailroom Operations Coordinator

4 days ago


Mississauga, Ontario, Canada Investment Planning Counsel Full time
About Us

At Investment Planning Counsel, we strive to provide industry-leading training to help you succeed in your role. Our team is dedicated to making a positive impact in our community through IPC Cares, while also offering a range of benefits that fit your needs, including a pension plan, share purchase plan, and corporate discount programs.

Salary Information

The estimated salary for this position is $45,000 - $65,000 per year, depending on location and experience.

Job Description

We are seeking a highly organized and detail-oriented individual to fill the role of Mailroom Representative at Investment Planning Counsel. As a key member of our Document Services team, you will be responsible for sorting and distributing daily incoming mail, faxes, and couriers, as well as preparing outgoing mail and couriers. You will also assist with cheque deposits, storage management, forms overview, and other functions, including document indexing and duties assigned by your leader.

Key Responsibilities:
  • Process all incoming mail, courier, and faxes and ensure delivery to the proper persons and/or departments
  • Sign for packages delivered by couriers and any other deliveries made at the mailroom window
  • Hub updates: Storage timelines and requirements, Canada post and courier rates, best practices
  • Filing of Advisor mail into their mail slots
  • Prepare packages for couriers and mail
  • Analysis of couriered packages to ensure cost effectiveness while adhering to timelines
  • Cheque deposits
  • Scanning and emailing via UVC of cheques to the business as per outlined SLA
  • Periodic checks of incoming email and faxes (UVC) and applicable email boxes

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