Project Coordinator Finance

3 weeks ago

Victoria, British Columbia, Canada Randstad Canada Full time
Project Administrator Finance

Are you a detail-oriented and organized individual with experience providing administrative support in a corporate business environment? Our client, a leading financial institution in British Columbia, is seeking a skilled Project Administrator to join their team on a contract basis.

Responsibilities
  • Support the Project Manager and provide project support as required, ensuring compliance with accepted standards.
  • Coordinate project activities, including scheduling meetings and workshops, preparing agendas, and material distribution.
  • Support the project artifacts, including plans and logs, as necessary.
  • Format project documentation to ensure it is complete, accurate, and up-to-date.
  • Provide administrative support to the project team, including managing project-related correspondence and organizing files.
  • Support contractual aspects related to the project, such as working with Procurement to develop Statement of Work, purchase orders, price quotes, and other contractual materials.
  • Support departmental activities, including scheduling meetings, coordinating boardroom bookings, and reservations for external event venues.
  • Coordinate department/branch-level training, including working directly with training vendors, scheduling, boardroom bookings, testing technology with training vendors, and more.
  • Onboard new hires/contractors by ensuring new hire/contractor seating is assigned, coordinating clean-up, and supporting internal moves/reconfiguration, if needed.
  • Provide registration support for conferences and courses for the department, including completing spend authorization, registering with vendors, and expense reconciliation/reimbursement.
  • Support travel coordination for the department, including completing spend authorization, finalizing travel with employees/vendors, reviewing travel requirements, and expense reconciliation/reimbursement.
  • Assist with onboarding/extension/offboarding contractors and agency workers, maintaining up-to-date information on Smartsheet and filing systems for tracking purposes.
  • Perform general upkeep of the Finance department, including communication distribution, maintaining distribution lists (Outlook and MS Teams membership), and Finance SharePoint Online site.
Qualifications
  • Post-secondary education in Business Administration or equivalent area of study, and 3+ years' experience providing administrative support in a corporate business environment.
  • Service-oriented mindset, strong work ethic, and attention to detail, with the ability to manage a high volume of priorities and deadlines.
  • Highly adaptable and confident working in a fast-paced environment, with the ability to multi-task in reaction to changing priorities.
  • Strong organizational and time management skills.
  • Ability to work collaboratively in a team environment and excel independently.
  • Professional and discreet manner, using tact, diplomacy, discretion, and maintaining confidentiality at all times.
  • Sound judgment and problem-solving skills, with the ability to handle high-pressure situations.
  • Excellent written and verbal communication skills.

We are committed to creating and maintaining an inclusive and accessible workplace for all our candidates and employees. If you require any accommodations during the interview process, please let us know by sending an email to accessibility@randstad.ca.

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