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Senior Project Coordinator

2 months ago

Windsor, Ontario, Canada The Group Master Full time
About The Group Master

We are the leading private HVAC-R distributor in Canada, with over 70 years of experience and a strong reputation for quality and reliability. Our company has been recognized as one of Canada's Best Managed Companies since 2010.

Job Summary

We are seeking a highly organized and detail-oriented Senior Project Coordinator to join our team. This role will be responsible for executing orders on a project-by-project basis, working closely with the Inside Sales Director, Project Manager, Inside Sales Rep, Outside Sales Rep, and sometimes the Sales Engineering Team.

Key Responsibilities:
  • Verify quote/cost from supplier matches the cost of Master Group in the quote to customer
  • Follow up with suppliers on estimated ship dates
  • Keep customers informed about their orders, based on ETA from suppliers
  • Keep PO log up to date: order entry in ERP, tracking, delays, reporting, etc
  • Participate in project management meetings
  • Coordinate pick-up at the supplier when Master Group is responsible and delivery with the customers
  • Issuing purchase orders to suppliers or work with head office buyers to execute orders
  • Help find solutions to problems or obtain support from teammates to resolve issues/escalations
  • Balance the projects to make sure invoices reflect the amount on the purchase orders
Requirements:

To succeed in this role, you will need:

  • A working knowledge of MS Office (Excel & Word) & Windows
  • Knowledge of the construction bidding & management process, as well as the Sales Support Tools (SST) and GUI (ERP)
  • The ability to work independently and as part of a team
  • Excellent organizational and time management skills
  • Strong communication and interpersonal skills
  • Attention to detail and accuracy
  • Multitasking and problem-solving abilities
What We Offer:

In addition to a competitive salary ($60,000 - $80,000 per year), we offer:

  • Medical and dental coverage from day one, along with short and long-term disability protection
  • Contribution to a collective registered retirement savings plan upon starting your role
  • Wellness spending account
  • An employee assistance program including psychological, financial, and legal support
  • Access to telemedicine from the beginning of your employment
  • Reimbursement of professional association membership fees
  • Early vacation program
  • Flexible remote work policy