Executive Secretary

We are seeking an Executive Secretary to join our team at Capstone Immigration Services Ltd.

• Determine and establish office procedures and routines to ensure a smooth day-to-day operation
• Schedule appointments and confirm them with clients and stakeholders
• Manage contracts and maintain accurate records
• Handle phone calls and messages, providing excellent customer service
• Compile data, statistics, and other information to support business decisions
• Procure office supplies and maintain inventory levels
• Welcome guests and direct them to relevant contacts or services
• Set up and maintain both physical and digital filing systems
• Compose and proofread correspondence, forms, and documents
• Enter data accurately and efficiently
• Provide exceptional customer service to internal and external clients

• The ideal candidate will possess 1-2 years of experience in an administrative role
• A permanent position is available, working 40 hours per week
• The successful applicant will work primarily in English

We offer a competitive salary range based on industry standards. The estimated annual salary for this position is approximately $50,000-$60,000 CAD.