Senior Document Control Specialist

7 hours ago

Calgary, Alberta, Canada Vista Projects Limited Full time
Job Title: Senior Document Control Analyst

Vista Projects Limited is seeking a highly skilled Senior Document Control Analyst to join our team. As a key member of our Document Control department, you will be responsible for ensuring the accuracy and completeness of project documentation, while maintaining a high level of quality and attention to detail.

Key Responsibilities:
  • Coordinate the distribution of project tasks and documentation to team members
  • Ensure project requirements and quality standards are met, including quality checks, coaching, and training junior team members
  • Attend project meetings and vendor kick-off meetings as required
  • Generate, issue, and communicate project documentation reports
  • Interact with clients, engineers, and IT teams to ensure DC requirements are met
  • Participate in squad checks of project and vendor documentation
  • Edit and issue project Document Distribution Matrix and Engineering Squad Check Matrix
  • Liaise with vendors and manage documentation flow between vendors, engineering, and clients
  • Provide input for DC process improvements to the DC Lead
  • Receive, quality check, log, track, and transmit engineering-generated and vendor documentation in an EDMS
  • Maintain and control project documentation files on the network drive
  • Handle, process, and distribute incoming communications from in-house disciplines and vendors
  • Set up, track, and distribute multi-discipline squad checks for vendor and engineering documentation
  • Maintain document records in client databases as per client-specific and project-specific requirements
  • Handle hard copy documentation, including scanning, printing, and destruction
  • Complete document control project work to client and company deadlines and processes
Requirements:
  • High School Diploma, supplemented by related post-secondary education or experience
  • 5-10 years of Document Control experience in an Engineering and Procurement Company, Oil & Gas Company, or Vendor
  • Superior attention to detail, strong work ethic, and self-motivation
  • Excellent written and verbal communication skills
  • Solid working knowledge of engineering terminology and various types of engineering documents
  • Experience with both vendor and engineering documentation
  • Ability to work independently and within a team
  • Strong analytical and organizational skills, with ability to multi-task
  • Advanced computer skills, including MS Office, Excel, Adobe Acrobat DC/Professional, and Bluebeam
Why Work with Us:

Vista Projects Limited offers a stimulating and challenging work environment, where you will contribute to interesting municipal and industrial engineering projects. Our team is entrepreneurial, technically skilled, and has established leadership in innovative engineering solutions. We value diversity and encourage a strong work-life balance.

We offer competitive compensation and benefits, including a performance-linked variable pay program. Our company-sponsored social events and team sports promote a fun and collaborative work environment. Flexible work schedules, half-day Fridays, and free parking make us an attractive employer.

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