Strategic Operations Coordinator to Senior Executive

1 week ago


Montreal, Quebec, Canada Sanimax Full time

Job Overview

The Strategic Operations Coordinator will play a key role in ensuring smooth operations and supporting strategic objectives for the Senior Executive. This position requires extensive executive support experience, excellent communication skills, and a proactive approach.

Key Responsibilities:

  • Demonstrate a deep understanding of Sanimax's mission, vision, and objectives to ensure perfect alignment of activities and drive consistent progress toward organizational goals
  • Provide high-level analytical support, synthesize data, and present information to facilitate executive decision-making
  • Identify and resolve issues proactively, offering solutions to ensure work continuity and minimize disruptions
  • Manage and prioritize the CEO's agenda, including scheduling meetings, resolving scheduling conflicts, and coordinating with internal and external contacts
  • Ensure the CEO is informed of all commitments and prepared for upcoming events
  • Make independent decisions in key areas, using sound judgment to act on behalf of the CEO when necessary
  • Serve as a liaison between the CEO and government representatives, regulatory bodies, and other key stakeholders
  • Draft, proofread, and translate various documents (invitations, presentations, correspondence, memos, etc.)
  • Prepare expense reports and follow up on approvals
  • Organize and oversee complex travel itineraries, accommodations, and logistics for domestic and international travel
  • Track decisions and actions taken by the CEO, ensuring follow-up and implementation
  • Assist the CEO with personal tasks as needed to allow focus on strategic responsibilities

Requirements and Skills:

  • University degree or equivalent experience preferred
  • Minimum of 5 years of experience supporting senior executives
  • Experience in an environment where the executive team is spread across multiple sites/regions (an asset)
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting tools (Zoom, Microsoft Teams, etc.)
  • Proficiency in Nitro Pro
  • Perfect bilingualism (oral and written)
  • Excellent grammar skills (French/English)
  • Discretion and respect for confidentiality
  • Exceptional organizational, time management, and prioritization skills
  • Strong judgment, initiative, and autonomy
  • Flexibility and teamwork skills
  • Proactive with a keen attention to detail
  • Positive attitude and problem-solving approach
  • Ability to work both independently and collaboratively

Estimated Salary: $60,000 - $80,000 per year

Benefits:

  • Competitive salary and annual bonus
  • Complete group insurance program (dental, medical, life insurance, disability insurance, etc.)
  • Telemedicine and Employee Assistance Program
  • Pension fund with employer contribution
  • Reimbursement for gym and physical activities
  • Opportunities for professional development and advancement within the company


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