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Administrative Coordinator

2 months ago

Surrey, British Columbia, Canada A1 Promotions Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at A1 Promotions Ltd. As an Administrative Assistant, you will play a vital role in supporting our day-to-day operations and ensuring the smooth running of our business.

Key Responsibilities
  • Supervision and Coordination
    • Supervise and coordinate the work of other administrative staff members to ensure efficient workflow and productivity.
  • Scheduling and Organization
    • Schedule and confirm appointments, meetings, and events in a timely and efficient manner.
    • Organize and maintain accurate records, files, and databases to ensure easy access to information.
  • Communication and Customer Service
    • Answer and respond to telephone calls, emails, and other correspondence in a professional and courteous manner.
    • Provide exceptional customer service to internal and external clients, responding to their inquiries and concerns in a timely and effective manner.
  • Administrative Support
    • Provide administrative support to senior staff members, including preparing reports, presentations, and other documents.
    • Order office supplies and maintain inventory levels to ensure a well-stocked and efficient workspace.
  • Travel Arrangements
    • Arrange travel, itineraries, and make reservations as needed.
  • Documentation and Records
    • Prepare and proofread correspondence, reports, and other documents to ensure accuracy and professionalism.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 to less than 7 months of experience in an administrative role.
  • Language
    • Fluency in English.
  • Work Hours
    • 35 to 37 hours per week.
Personal Qualities
  • Ability to Multitask
  • Organized
  • Team Player
  • Client Focus
  • Quick Learner