Accounting Manager

2 weeks ago

Surrey, British Columbia, Canada Coast Mental Health Full time
About Coast Mental Health

Coast Mental Health is a leading mental health non-profit society in Canada, providing innovative housing and community-based rehabilitation services for individuals with mental illness. Our mission is to foster a client-driven, recovery-oriented environment that promotes restoring health, personal growth, and a return to society.

Job Summary

The Accounting Manager plays a critical role in managing and assisting with various accounting and trust administrative functions. This position is responsible for unionized staff members and managing performance according to the collective agreement.

Key Responsibilities
  • Develops work procedures and ensures department standards are maintained, transactions are accurate, and deadlines are met.
  • Assists with the preparation of monthly/quarterly and annual financial statements, quarterly MD&A, and relevant backup schedules.
  • Assists with required internal and external audits, such as financial audits related to assets and compliance audits of contracts and grants.
  • Develops, evaluates, and oversees financial control and reporting systems related to budgets, grants, resource allocation, and contracts with external agencies and service providers.
  • Manages grants and/or contracts by reviewing for accuracy, ensuring payments are consistent with contract terms, tracking and reviewing the financial status of contacts to termination date, flagging cases of over- and under-funding, and recommending reallocation of funds to meet financial commitments.
  • Performs cash management duties such as receiving, recording, and balancing cash transactions, preparing, reconciling bank statements, and maintaining and balancing accounts including client trust.
  • Provides support and backup for the Assistant Controller, Financial/Contract Administrator, Accounts Payable, Accounts Receivable, and other accounting functions.
  • Performs projections, forecasts, and analyses to clients, the Ministry, and management.
  • Prepares and reviews all relevant reports such as statistical summaries for internal and external purposes.
  • Supports the identification, pursuit, and closing of new trust opportunities.
  • Develops and maintains data tracking mechanisms such as databases and record-keeping systems.
  • Provides support to the trust accounting process on an ongoing basis, monthly/quarterly reconciliations, and financial reporting.
  • Reviews and prepares tax supporting schedules and reconciliation for the Trust, e.g., T3.
  • Limits corporate risk exposure by ensuring that account administration is carried out proactively and in compliance with defined policies/procedures and audit standards, including the timely escalation of issues to the management team.
Human Resource Planning and Management
  • Establishes a positive, healthy, and safe work environment in accordance with appropriate legislation.
  • Determines staffing requirements.
  • Interviews, selects, hires, orients, and trains employees, volunteers, and/or students.
  • Supervises staff, volunteers, and/or students and monitors workloads on an ongoing basis.
  • Schedules staff to ensure safe and appropriate coverage, including vacation and overtime authorization.
  • Monitors the performance of staff, volunteers, and/or students on an ongoing basis. Completes probationary and regular annual performance reviews with employees.
  • Discusses performance concerns and develops employee action plans when required.
  • Provides ongoing support, coaching/mentoring, recognition, and direction to Departmental staff to enable them to achieve a high standard of practice.
  • Ensures that ongoing professional development and training is provided for employees.
  • Interprets and ensures compliance with the Collective Agreement. Participates in the grievance process as a management team representative. Initiates progressive discipline up to and including suspension and termination of employment. Ensures appropriate documentation is prepared.
  • Maintains human resource files and records (electronic and paper) for staff, volunteers, and/or students.
  • Completes or ensures payroll and scheduling are completed in a timely manner.
  • Participates in the development and administration of policies, procedures, and guidelines.
Requirements
  • University degree in Accounting/Business.
  • CPA designation in good standing in BC or in the last stages of the CPA program.
  • Minimum 5 years experience in accounting.
  • Knowledge in trust administration.
  • Or other qualifications determined to be reasonable and relevant to the level of work.
  • Previous Management experience working in a unionized environment preferred.
Skills and Abilities
  • Ability to communicate effectively, both verbally and in writing.
  • Computer Skills: Strong knowledge of Microsoft Office including Word, Excel, and Outlook.
  • Physical ability to carry out the duties of the position.
  • Ability to work independently and in co-operation with others.
  • Business writing skills.
  • Ability to research, analyze, and resolve problems.
  • Senior level accounting analysis skills with respect to financial reports, project reports, and budgets.
  • Ability to develop, evaluate, and monitor administrative systems and procedures.
  • Working knowledge of SAGE 300 (preferred).

The salary range for this role is minimum of $75,587, midpoint of $94,483, and a maximum of $108,656. Upon hire, most new employees will be placed in a starting salary between the minimum and midpoint of the stated salary range. In some circumstances, candidates may be eligible for compensation beyond the midpoint. Factors influencing salary decisions include qualifications and years of experience in similar roles.

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