Senior Operations Coordinator

4 weeks ago

Vancouver, British Columbia, Canada ECAD Labs Inc. Full time

We are ECAD Labs Inc., a forward-thinking software company based in Vancouver, British Columbia. We're dedicated to creating innovative open-source blockchain tools and infrastructure, developing custom software, and pioneering AI-driven productivity solutions.

As a highly organized and tech-savvy team player, we're seeking an Executive Assistant to support our management team in their high-impact work. This role is crucial in ensuring seamless daily operations, coordinating communications, and contributing to the success of our growing company.

Key Responsibilities

  • Manage calendars, appointments, and scheduling for the CEO and COO, guaranteeing efficient day-to-day operations.
  • Coordinate and prioritize incoming and outgoing communications, handling inquiries or redirecting as necessary.
  • Organize and facilitate team meetings, client calls, and company events, ensuring logistics run smoothly.
  • Assist with operational and administrative tasks, including preparing reports and meeting notes, organizing files, and tracking key projects.
  • Handle records collection and coordination with the bookkeeper to streamline financial tracking.
  • Support marketing activities by scheduling social media posts, assisting with event planning, and preparing content drafts as needed.
  • Proactively identify and implement process improvements to optimize team productivity.

Requirements and Qualifications

  • Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Excellent written and verbal communication skills (English), with a keen eye for detail.
  • Tech-savvy with experience using productivity and scheduling tools (e.g., Google Workspace, project management software).
  • Ability to handle confidential information with discretion.
  • Adaptability to thrive in a dynamic, fast-paced environment with evolving priorities.
  • Self-driven and motivated to contribute to a tech-focused team.
  • Post secondary education (bachelor's degree or more preferred, although applied diplomas and certifications will be considered).

Additional Experience We Value

  • Familiarity with AI/LLM tools and an eagerness to learn and apply new technology.
  • Previous experience in tech, law, engineering, or similar outcome-driven environments.
  • Basic knowledge of bookkeeping or finance, especially if you have collaborated with external finance teams.
  • Experience in marketing support, including social media, event organization, and end-user communication.
  • Knowledge of project management tools and workflows (e.g., Asana, Trello) to support ongoing projects.
  • A collaborative mindset and enthusiasm for building relationships and supporting a growing team.
  • Passion for contributing to a small but impactful company that values growth, curiosity, and effective outcomes.
  • Fluency in one or more second languages.

Location and Benefits

The successful candidate will work at our office in Vancouver or from our workspace in the Comox Valley. While hybrid and flexible work structures may be available, this job requires regular in-office attendance.

This is a full-time employment opportunity for residents of Canada, including permanent residents and those with an open Canadian work permit. Part-time or other flexible employment arrangements may be considered for exceptional candidates.

Benefits include extended health and dental coverage, maternity/parental leave top-up benefits, a health spending account, hybrid work environments, and opportunities for professional development.

  • Senior Care Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Sunrise Senior Living Full time

    Job OverviewWe are seeking a dedicated and compassionate Senior Care Coordinator to join our team at Sunrise Senior Living. As a vital member of our care staff, you will play a crucial role in providing exceptional care and services to our residents.About the RoleAs a Senior Care Coordinator, you will be responsible for providing high-quality care and...

  • Senior Wellness Care Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Sunrise Senior Living Full time

    Job OverviewSunrise Senior Living: A Leader in Elderly CareAt Sunrise Senior Living, we are dedicated to providing a nurturing and supportive environment for our residents. As a key member of our care team, the Senior Wellness Care Coordinator plays a vital role in ensuring the overall well-being of our elderly residents.Responsibilities & Qualifications

  • Care Coordinator for Senior Living

    4 weeks ago

    Vancouver, British Columbia, Canada Amica Senior Lifestyles Full time

    About the OpportunityAs a Care Coordinator for Senior Living at Amica Senior Lifestyles, you will have the opportunity to provide exceptional care and support to our residents in a supportive environment. We are seeking a Licensed Practical Nurse who is passionate about promoting resident wellness holistically and elevating standards for senior care in...

  • Community Operations Manager

    4 weeks ago

    West Vancouver, British Columbia, Canada Amica Senior Lifestyles Full time

    About the RoleAs a Community Operations Manager at Amica Senior Lifestyles, you will play a critical role in ensuring the day-to-day operations of our senior living community run smoothly. This is an exciting opportunity to join a dynamic team and contribute to the delivery of exceptional care and support to our residents.Key ResponsibilitiesAdministrative...

  • Senior Operations Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Puzzle Developments Ltd. Full time

    About the RolePuzzle Developments Ltd. is seeking a seasoned Senior Operations Coordinator to join our team. In this role, you will be responsible for overseeing day-to-day operations and ensuring seamless project execution.

  • Senior Security Operations Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Securiguard Services Ltd. Full time

    The role of a Senior Security Operations Coordinator at Securiguard Services Ltd. is to oversee the daily operations of security personnel, ensuring a safe and secure environment for clients and employees alike. This position requires strong leadership and communication skills, as well as the ability to make quick decisions in emergency situations.Job...

  • Senior Travel Operations Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Travlink Employment Consulting and Travel Ltd. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Senior Travel Operations Coordinator to join our team at Travlink Employment Consulting and Travel Ltd.Company OverviewOur company is a leading provider of travel services, offering a wide range of options for individuals and groups. We pride ourselves on delivering exceptional customer...

  • Senior Operations Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Puzzle Developments Ltd. Full time

    Job OverviewPuzzle Developments Ltd. is seeking a highly skilled Senior Operations Coordinator to join our team.Key ResponsibilitiesSupervise workers and projects to ensure seamless execution and timely completion.Co-ordinate and schedule activities across various locations, prioritizing tasks and resources effectively.Develop and implement training programs...

  • Senior Kitchen Operations Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Blue Parrot Coffe Hillcrest Full time

    Job OverviewThe Blue Parrot Coffe Hillcrest is seeking a highly skilled and experienced Senior Kitchen Operations Coordinator to oversee the day-to-day operations of our kitchen team. As a key member of our management team, you will be responsible for ensuring seamless meal preparation and service.About the RoleWe are looking for an exceptional candidate who...

  • Senior Program Coordinator for Operations

    4 weeks ago

    Vancouver, British Columbia, Canada The University of British Columbia Full time

    We are seeking a highly organized and detail-oriented Senior Program Assistant, Operations & Administration to join our team at The University of British Columbia Sauder School of Business.This role will provide coordination and support across all Robert H. Lee Graduate School professional graduate degree programs, working proactively and independently to...

  • Senior HR Operations Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Five Summers Full time

    Senior Human Resources Operations CoordinatorWe are seeking a highly skilled and experienced Senior Human Resources Operations Coordinator to join our team at Five Summers. As a key member of the HR department, you will be responsible for overseeing the daily operations of the HR team and ensuring that all tasks are completed efficiently and effectively.Job...

  • Senior Retail Operations Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Chevron On the Run Full time

    Job Title:Senior Retail Operations CoordinatorAbout the Role:We are seeking a highly motivated and organized Senior Retail Operations Coordinator to join our team at Chevron On the Run. The successful candidate will be responsible for managing daily operations, supervising staff, and ensuring excellent customer service.Key Responsibilities:Daily Operations...

  • Senior Operations Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Chevron On the Run Full time

    Job SummaryWe are seeking a highly skilled Senior Operations Coordinator to join our team at Chevron On the Run. In this role, you will be responsible for overseeing daily operations, managing staff, and ensuring compliance with company standards.Key ResponsibilitiesEvaluate and plan daily operations to ensure efficiency and productivityManage a team of 5-10...

  • Senior Operations Coordinator

    3 weeks ago

    Vancouver, British Columbia, Canada Community Builders Group Full time

    We are seeking a highly skilled Senior Operations Coordinator to join our team at Community Builders Group.About the RoleThis is a permanent, full-time position working 35 to 40 hours per week. The successful candidate will have excellent organizational skills and be able to prioritize tasks effectively.ResponsibilitiesDevelop and implement plans to optimize...

  • Senior Operations Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada PHSA Full time

    The Provincial Health Services Authority (PHSA) is a leader in healthcare excellence. We're focused on improving the health of the people of British Columbia by seeking new ways to deliver innovative health care services and solutions.As a Senior Operations Coordinator, you'll play a critical role in planning, managing, and evaluating specialized health...

  • Senior Operations Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada IFG - International Financial Group Full time

    Job OverviewIFG - International Financial Group is seeking a highly skilled Senior Operations Coordinator to support day-to-day operations and promote a positive studio culture. This exciting 8-month position, with the possibility of extension, offers a unique opportunity for growth and professional development.About the RoleThis role involves curating...

  • Healthcare Operations Manager

    4 weeks ago

    Vancouver, British Columbia, Canada Sunrise Senior Living Full time

    Job OverviewSunrise Senior Living is seeking a Healthcare Operations Manager to lead and manage the health and wellness of our residents. As a key member of our team, you will be responsible for overseeing the nursing clinical leader for the community, coordinating care and services, and ensuring regulatory compliance.Responsibilities Strategic Leadership:...

  • Executive Chef

    1 week ago

    Vancouver, British Columbia, Canada Sunrise Senior Living Full time

    About the Role:We are seeking an experienced Executive Chef to join our team at Sunrise Senior Living. As a key member of our culinary staff, you will be responsible for leading the preparation and presentation of delicious meals that bring joy to our residents.Responsibilities:Manage the kitchen operations, ensuring efficient and safe food production...

  • Senior Operations Coordinator

    1 month ago

    Vancouver, British Columbia, Canada Avison Young Canada Full time

    About the RoleAvison Young is seeking a Senior Operations Coordinator to join our team. This role will be responsible for providing administrative support to our operations team, including coordinating logistics, managing schedules, and ensuring seamless day-to-day operations.Key Responsibilities:Provide 90-day forecasts on a monthly basis for future...

  • Administrative Operations Director for Senior Living Community

    2 weeks ago

    West Vancouver, British Columbia, Canada Amica Senior Lifestyles Full time

    We are seeking an experienced Administrative Operations Director to oversee the day-to-day management of our senior living community in British Columbia.The ideal candidate will have a diploma or certificate in bookkeeping or managerial accounting, as well as previous experience executing administrative tasks in a hospitality setting. They should also...