Facility Operations Coordinator

4 weeks ago

Grande Prairie, Canada LAPRAIRIE Full time
Job Title: Facility Administrator

Job Summary:

We are seeking a highly organized and detail-oriented Facility Administrator to join our team at LaPrairie Crane. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our facilities.

Responsibilities:

  • Provide exceptional customer service to visitors, respond to phone calls and inquiries, and manage incoming mail and packages.
  • Coordinate the shipment of domestic and international packages and mail using various shipping services.
  • Order office supplies, book hotels, and perform other administrative tasks as required.
  • Facilitate Operations Purchase Order (PO) Requests for LaPrairie Crane and provide administrative assistance with Capstan Hauling's Operations PO Requests.
  • Complete data entry using various accounting and administration software programs.
  • Assist with file and document management, including scanning, copying, and posting materials on notice boards.
  • Maintain confidentiality in all interactions and perform other administration duties as requested.

Requirements:

  • 2+ years of previous administration work experience and/or a Degree/Certification in Office Administration or Business.
  • Strong working knowledge of Microsoft Office Suite (Outlook, Word, Teams, and Excel).
  • Strong written and verbal communication skills.
  • Excellent telephone manners and strong interpersonal skills.
  • Excellent time-management and organization skills.
  • Accurate data entry and proof-reading skills.
  • Ability to deal with confidential information and sensitive inquiries in a discreet manner.
  • Ability to prioritize and adapt quickly to changing business needs.
  • Experience with business system programs or accounting programs is an asset.

Work Environment:

This is an in-office role, and remote working arrangements are not being offered.

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