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Project Coordinator

2 months ago

Nisku, Alberta, Canada Victor Energy Full time
About the Role

We are seeking a highly organized and detail-oriented Project Assistant to provide administrative support to our project execution team at Victor Energy Ltd.

Key Responsibilities
  • Administrative Support: Provide organizational and administrative support to the project management and construction execution teams, coordinating with internal and external parties at construction sites and in the head office.
  • System Management: Use approved systems in alignment with company expectations to ensure efficient and effective project execution.
  • Administrative Tasks: Perform various administrative tasks, including:
    • Supplier Management: Create and review purchase orders, invoices, and backup documents.
    • Timesheet Management: Review timesheets and submit them for approval and payroll processing.
    • Travel Arrangements: Book and coordinate all transportation and accommodation for personnel.
    • Technology Support: Coordinate with Employee Engagement, IT, and Systems teams to support crew needs.
    • Meeting Support: Prepare agendas, document minutes, and distribute actions.
    • Project Document Control: Perform project document control procedures, including data entry, records filing, transmittals, and related document distribution.
    • Reporting: Gather and summarize progress updates for internal and external audiences.
    • General Support: Provide general support for the crew, including expense reports, fuel cards, and other administrative tasks as required.
Requirements
  • Education: Post-secondary certificate or diploma related to business, construction, or administration, or equivalent experience.
  • Experience: 2+ years of experience in providing administrative support, preferably in a construction office or utility sector.
  • Skills: Exceptional eye for detail, strong organizational and time management skills, excellent interpersonal, oral, and written communication skills, and the ability to protect sensitive and proprietary information.
What We Offer
  • Extended Healthcare Plan: Medical, Disability, Dental, and Vision coverage.
  • Group RRSP: Retirement savings plan.
  • Group Life Insurance: AD&D and Critical Illness coverage.
  • Training and Development: Opportunities for professional growth and development.
  • Employee Assistance Program: Counseling services.
  • Paid Time Off: Generous paid time off policy.